Office Administrator

2 weeks ago

Toronto, Ontario, Canada JS Pro Adventure Full time

Job Overview

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will oversee daily office operations, manage administrative tasks, and support team members to ensure smooth workflow. This role requires excellent communication skills, strong organizational abilities, and experience in office management to maintain an efficient and professional environment.

Duties

  • Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
  • Oversee clerical functions such as filing, data entry, and document management using tools like QuickBooks and other office software.
  • Supervise administrative staff and coordinate team management activities, including training & development initiatives.
  • Handle human resources responsibilities such as onboarding new employees, maintaining personnel records, and assisting with payroll processing.
  • Manage vendor relationships and vendor management processes to ensure timely procurement of supplies and services.
  • Assist with budgeting tasks, expense tracking, and financial recordkeeping to support office financial health.
  • Maintain organized office space and ensure compliance with company policies and procedures.
  • Develop and implement efficient administrative workflows to improve overall office productivity.
  • Uphold excellent phone etiquette when communicating with clients, vendors, and internal teams.

Skills

  • Proven supervising experience with the ability to lead a team effectively.
  • Proficiency in QuickBooks, bookkeeping, payroll processing, and general office software.
  • Strong front desk skills combined with excellent communication skills and phone etiquette.
  • Experience in human resources functions including onboarding, training & development, and employee record management.
  • Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
  • Knowledge of vendor management processes and multi-line phone systems.
  • Ability to handle clerical tasks such as filing, data entry, and document organization accurately.
  • Experience in budgeting and financial recordkeeping is preferred.
  • Demonstrated office experience with a focus on administrative excellence. This position offers an engaging work environment where your organizational talents will contribute significantly to our company's success. We value proactive professionals who excel in communication, team management, and operational efficiency to help us achieve our business goals effectively.

Job Type: Full-time

Pay: $17.75-$30.21 per hour

Benefits:

  • Dental care
  • Life insurance

Work Location: In person

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