Secretary

2 weeks ago


Oakville, Ontario, Canada Halton Healthcare Full time $64,000 - $80,000 per year
Company Description

Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with 'exemplary patient care, always' at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Job Description

We are seeking a detail-oriented Secretary to join our team in Oakville, Canada. In this role, you will provide essential administrative support to ensure smooth office operations and efficient workflow management.

  • Manage calendars, schedule meetings, and coordinate appointments for team members
  • Handle incoming calls, emails, and correspondence professionally and efficiently
  • Maintain organized filing systems for both digital and physical documents
  • Prepare and edit business documents, reports, and presentations
  • Coordinate travel arrangements and process expense reports
  • Take and distribute meeting minutes
  • Manage office supplies inventory and place orders as needed
  • Assist with organizing company events and meetings
  • Provide general administrative support to team members
  • Operate and maintain office equipment
Qualifications
  • High school diploma required; post-secondary education in Business Administration or related field preferred
  • Minimum 2 years of experience in an administrative or secretarial role
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Demonstrated multi-tasking capabilities and attention to detail
  • Experience with office equipment operation and maintenance
  • Professional phone etiquette and customer service orientation
  • Ability to maintain confidentiality and exercise discretion
  • Strong problem-solving skills and proactive approach to tasks
Additional Information

Hours: Monday to Friday, 7.5 hour shifts, days & evenings. Required to work 1 evening shift per week (hours are subject to change based on operational needs)

Salary: $27.385 to $34.205 per hour

Date Posted: October 30, 2025

Internal applicants due by: November 6, 2025

REF2865R

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare's Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.


  • Secretary

    6 days ago


    Oakville, Ontario, Canada Halton Healthcare Full time $42,000 - $56,000 per year

    Company Description Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always At...

  • Secretary

    7 days ago


    Oakville, Ontario, Canada Halton Healthcare Full time $43,000 - $60,000 per year

    Company DescriptionHalton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences alwaysAt Halton...


  • Oakville, Ontario, Canada Oakville Cardiologists Full time

    We are seeking highly motivated individuals for medical secretary position in a well-established cardiologist practice in Oakville, Ontario. Immediate opening.Responsibilities:Scheduling and confirming patient appointmentsPatient registration and health card verificationMaintaining schedules and calendarsProcessing referralsAnswering telephone calls and...

  • Secretary

    4 days ago


    Oakville, Canada Hamilton Diocese Full time

    **Secretary** Mary Mother of God Parish in Oakville is looking for a full time Secretary (35 to 40 hours/week). Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package. Primary Responsibilities - Greeting visitors, handling phone calls, directing inquiries to appropriate individuals. - Completion of Bulletin...


  • Oakville, Canada Halton Rheumatology, Dr. Amina Lodhi Full time

    Looking for a medical office secretary for a well established clinic practice at North Oakville Medical Centre, Oakville. It is a full time position. We are looking for a compassionate medical office secretary for a full time position at our clinic. The job requires use of EMR. **Job Types**: Full-time, Permanent **Salary**: From $16.00 per hour Flexible...


  • Oakville, Canada Halton Fertility & Women's Health Centre Full time

    Basic Medical Office Secretary/Assistant roles **Salary**: $17.00-$25.00 per hour Flexible language requirement: - French not required Schedule: - 8 hour shift Ability to commute/relocate: - Oakville, ON: reliably commute or plan to relocate before starting work (required)


  • Oakville, Canada Oakville Town Centre Pharmacy Full time

    Front desk Medical Secretary for Oakville Medical Clinic. - Full Time. - Noting a patient’s personal information on the appropriate form and filing it safely - Maintaining an organized filing system so that documents can easily be accessed when needed - Scheduling patient appointments for the Physicians or Nurses - Arranging follow-up appointments when a...


  • Oakville, Canada John G Henein Medicine Professional Corporation Full time

    Medical Office Assistant/Specialist - Medical Reception/Receptionist - Medical Administrative/Executive Assistant and Medical Secretary - Health and Medical Administrative Services, Other - Medical/Clinical Assistant - or equivalent experience **Additional Skills**: - Provide basic information to clients and the public - Order office supplies - Maintain...


  • Oakville, Canada Oh Bombay Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and...

  • Receptionist

    2 weeks ago


    Oakville, Canada Extendicare Full time

    **Job Description**: Part time receptionist. Greets visitors, determines purpose of visit; directs visitors to proper location as appropriate; informs staff of visitor’s arrival; presents a positive image of the facility to the public; monitors comings and goings of residents from facility. Adheres to established policies and procedures regarding quality...


  • Oakville, Canada Oakville Family Clinic Full time

    **Job Overview**: **Responsibilities**: - Administrative tasks include booking appointments, sending referrals and faxes, answering messages, prioritizing and following up with patients appointments, and attending to tasks assigned by the physician. - Setting up the exam room for examination, bringing patients into the exam rooms, preparing their file or...


  • Oakville, Canada Oakville Family Clinic Full time

    **Job Overview**: **Responsibilities**: - Administrative tasks include booking appointments, sending referrals and faxes, answering messages, prioritizing and following up with patients appointments, and attending to tasks assigned by the physician. - Setting up the exam room for examination, bringing patients into the exam rooms, preparing their file or...


  • Oakville, Canada Health central drugs inc Full time

    The medical office receptionist is a warm and welcoming face. They are responsible for providing a professional and positive impact when greeting patients and visitors and to ensure that the patient flow runs smoothly and efficiently with effective use of customer service, organizational, and administrative skills. Qualifications: - Positive attitude,...