Executive Assistant

1 week ago

Toronto, Ontario, Canada EQ Bank Full time $60,000 - $90,000 per year
Join a Challenger
Being a traditional bank just isn't our thing, so we challenge ourselves to get creative in providing innovative banking solutions for Canadians.
How do we get there? With a talented team of inquisitive and agile challengers that break through the status quo. So, if you're passionate about redefining the future of banking—while having fun—this could be your next big opportunity.
Our company continues to grow, and today we serve more than 670,000 people across Canada through Equitable Bank, Canada's Challenger Bank, and have been around for more than 50 years. Equitable Bank's wholly-owned subsidiary, Concentra Bank, supports credit unions across Canada that serve more than six million members. Together we have over $125 billion in combined assets under management and administration, with a clear mandate to drive change in Canadian banking to enrich people's lives. Our customers have named our EQ Bank digital platform ) one of the top banks in Canada on the Forbes World's Best Banks list since
Purpose of Job:
As an Executive Assistant, you will provide high-quality administrative support to 3–4 senior leaders at Equitable Bank. You will manage calendars, meetings, travel, and communications with professionalism and efficiency. This role requires strong organizational skills, adaptability, and the ability to manage shifting priorities in a fast-paced environment. You will also collaborate with other Executive Assistants on special projects as needed, gaining exposure to broader initiatives while contributing to the success of the executive team. The Work
  • Calendar & Time Management: Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.
  • Meeting & Event Coordination: Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.
  • Communication Management: Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.
  • Travel & Expense Support: Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
  • Document & Records Management: Prepare and format documents and presentations.
  • Maintain organized digital and physical filing systems.
  • Cross-functional Liaison: Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
  • Office & Project Support: Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
  • Digital Savviness: Leverage digital tools and platforms (e.g., Zoom, DocuSign, cloud based systems) to support virtual collaboration, document sharing, and workflow optimization.
Let's Talk about You
  • 3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).
  • Strong written and verbal communication and interpersonal skills.
  • Excellent organizational skills, with high attention to detail and accuracy.
  • Ability to manage multiple priorities and adapt to changing demands.
  • Proven ability to manage sensitive information with integrity and discretion.
  • Bilingualism (English/French) is an asset.
  • Post-secondary education in business administration or a related field is preferred.
  • Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.
What we offer [For full-time permanent roles]   Competitive discretionary bonus  Market leading RRSP match program   Medical, dental, vision, life, and disability benefits   Employee Share Purchase Plan Maternity/Parental top-up while you care for your little one Generous vacation policy and personal days    Virtual events to connect with your fellow colleagues   Annual professional development allowance and a comprehensive Career Development program   A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience
The incumbent will be working hybrid and in office time will be spent working from Equitable Bank's additional office space located at Ontario Street, Toronto, ON.    Equitable Bank is deeply committed to inclusion. Our organization is stronger and our employees thrive when we honour and celebrate everyone's diverse experiences and perspectives. In tandem with that commitment, we support and encourage our staff to grow not just in their career path, but personally as well. 
We commit to providing a barrier-free recruitment process and work environment for all applicants. Please let us know of any accommodations needed so that you can bring your best self to the application process and beyond. All candidates considered for hire must successfully pass a criminal background check and credit check to qualify for hire. While we appreciate your interest in applying, an Equitable recruiter will only contact leading candidates whose skills and qualifications closely match the requirements of the position.   We can't wait to get to know you 

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