Current jobs related to Administrative Assistant - Toronto, Ontario - University of Toronto

  • Administrative Assistant

    17 minutes ago

    Toronto, Ontario, Canada ZP Coaching Full time

    Company DescriptionZP Coaching believes that optimal health, purpose, and abundance are achievable for all. We provide tailored fitness training and wellness programs aimed at building a strong Mind-Body-Spirit Connection. Our personalized approach ensures that each individual receives the support and guidance necessary to achieve their wellness goals.Role...

  • Administrative Assistant

    26 minutes ago

    Toronto, Ontario, Canada USN Solutions Full time

    Company Description We are currently seeking a self-motivated and enthusiastic Administrative Assistant. The successful candidate will be responsible for day to day administrative support/assistant for our immigration consulting company.  Job Description Qualification/Benefits- Must have previous experience in the administrative assistant role- Must have...

  • Administrative Assistant

    10 minutes ago

    Toronto, Ontario, Canada Amigo Workforce Full time

    Location: Toronto, CanadaClient: Non-Profit OrganizationRepresented By: Amigo WorkforceJoin Our Team as an Administrative Assistant at Amigo WorkforceAre you an administrative professional seeking an engaging role in Ontario's diverse industries? Amigo Workforce is searching for a proactive Administrative Assistant to play a pivotal role in connecting...

  • Administrative Assistant

    5 minutes ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position:Administrative Assistant, Office of CEOLocation:TorontoSalary:$60,000 - $65,000Job Type:PermanentOur client, a highly respected global organization within the investment and financial services sector, is seeking a professional and proactiveAdministrative Assistantto support their President & CEO's Office.This is an exceptional opportunity for a...

  • Administrative Assistant

    12 minutes ago

    Toronto, Ontario, Canada CAMH Full time

    Job DescriptionThrough its core values ofCourage, Respect and Excellence, CAMH is implementing its Strategic Plan:Connected CAMH,to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental...

  • Administrative Assistant

    18 minutes ago

    Toronto, Ontario, Canada The HIDI Group Full time

    We are looking for a Administrative AssistantThe HIDI Group is an employee owned, multi-disciplinary consultancy committed to delivering world-class solutions and unparalleled service. HIDI has grown to become a leading firm with over 150 employees nationally, with offices located in Toronto, Ottawa and Calgary. We offer a full suite of in-house building...

  • Administrative Assistant

    7 minutes ago

    Toronto, Ontario, Canada JPMorganChase Full time

    DescriptionJPMorgan Asset Management Canada (JPMAMC) helps institutional and advisory clients meet their goals by providing industry-leading investment solutions. Our wide array of financial strategies – equity, fixed income, cash management, currency, asset allocation, and alternative asset classes – allow investors to find strategies to help navigate...

  • Administrative Assistant

    37 minutes ago

    Toronto, Ontario, Canada FCC Construcción Full time

    Administrative AssistantBUILD YOUR CAREER AT FCC CANADAPosition SummaryFCC Canada is looking for an Administrative Assistant who will be responsible for providing clerical, office administration, and filing support to the FCC Canada Corporate Office.The Administrative Assistant key responsibilities are:Perform varied administrative duties and clerical...

  • Administrative Assistant

    29 minutes ago

    Toronto, Ontario, Canada MDPI Full time

    About The RoleMDPI Canada is seeking a motivatedAdministrative Assistantto provide comprehensive support to our management team and assist in the day-to-day operations of our office. This is afull-time, permanent, in-office positionbased in our North York office in Toronto. As part of our dynamic publishing company, you will play a key role in supporting our...

  • Administrative Assistant

    10 minutes ago

    Toronto, Ontario, Canada CAMH Full time

    Job DescriptionThrough its core values ofCourage, Respect and Excellence, CAMH is implementing its Strategic Plan:Connected CAMH,to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental...

Administrative Assistant

10 hours ago

Toronto, Ontario, Canada University of Toronto Full time

Date Posted: 12/17/2025

Req ID: 46435

Faculty/Division: Faculty of Arts & Science

Department: Dept of Mathematics

Campus: St. George (Downtown Toronto)

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

The Department of Mathematics is consistently ranked as one of the best in Canada. As a part of the University of Toronto, our faculty comprise a unique blend of established intellectuals and early-career researchers. Our department members include numerous award-winning faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Under the supervision of the Senior Administrative Coordinator, Chair's Office, the incumbent provides administrative support to the Chair's Office. Duties include: greeting and directing visitors; answering routine inquiries and referring as appropriate; sorting and distributing mail; assists with the coordination of documentation for tenure review and PTR processes; assists with event and committee planning; schedules travel plans; arranges for catering; assists with audio-visual set up and maintenance and meeting minutes; and provides general administrative assistance during peak periods.

Your responsibilities will include:

  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Liaising with contacts to ensure consistent administration procedures are followed
  • Writing routine documents and correspondence
  • Collating and organizing data for various reports
  • Determining logistical details and activities for events and/or programming
  • Implementing plans and process improvements for events and related activities
  • Setting-up and maintaining audio/visual systems
  • Making minor purchases

Essential Qualifications:

  • College Diploma (2 years) or acceptable combination of equivalent experience.
  • Minimum two years recent and related administrative and clericalwork experience, preferably in an academic environment.
  • Experience providing routine answers to a wide variety of stakeholders.
  • Experience with event logistics support, including room bookings, travel and accommodation, and catering arrangements.
  • Experience setting up, maintaining and using audio-visual equipment.
  • Experience making minor purchases and collaborating on cost estimates.
  • Experience preparing draft letters and correspondence.
  • Experience generating reports.
  • Experience maintaining a calendar.
  • Strong oral and written communication skills.
  • Strong customer service skills with a demonstrated ability to interact with people in a tactful, polite, professional and diplomatic way.
  • Excellent MS Office skills (e.g. Word, Excel and Outlook).
  • Experience with SharePoint and OneDrive and file-sharing software/platforms.
  • Excellent organizational and interpersonal skills.
  • Intermediate data entry skills.

To be successful in this role you will be:

  • Accountable
  • Organized
  • Resourceful
  • Team player

Closing Date: 01/06/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 07 - $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.