Finance Administrator

Position Overview: Finance Administrator / Administrative Assistant

Who we are:

LEGACY was founded in 2021 and is a full-service environmental consulting firm. We are a 100% employee-owned and values-driven company. Diversity and inclusion are key pillars of our organization, and we are proud to be majority female founded. As a member of our growing team, you will join a dynamic, supportive environment that fosters learning, teamwork, and professional development. In joining a young and rapidly growing company, you will have the opportunity to not only make a difference to clients and contribute meaningfully to projects, but you will also be able to shape LEGACY, our culture, and our success.

Position Overview:

LEGACY is seeking a highly organized and detail-oriented Finance Administrator / Administrative Assistant, based in the Lower Mainland area, to support our British Columbia operations. The successful candidate will assist with timesheet and expense approvals, accounts payable, project tracking. This role will also include general administrative support and office coordination.

This is an excellent opportunity for someone at the beginning of their career in finance or administration who is eager to learn and grow in a collaborative consulting environment. With training and experience, this position has the potential to grow into more advanced roles such as Accounting Assistant or Office Manager.

Responsibilities:

As a Finance Administrator / Administrative Assistant, your role is expected to include, but not be limited to, the following:

Finance and Project Administration

• Assisting with payroll administration.
• Processing vendor invoices and tracking expenses in project management software.
• Supporting project setup in project management and accounting systems.
• Reviewing and approving timesheets and expenses.
• Assisting with preparation of project invoices.
• Supporting preparation of basic financial reports.
• Liaising with LEGACY's finance team.

General Administration and Office Management

• Track minutes and action items at operational meetings.
• Help to organize all-staff meetings and events.
• Support development of proposals and marketing materials.
• Format documents to achieve a consistent look and feel to LEGACY's reports.
• Support company-wide administrative initiatives and improvements.
• Coordinate office supplies, equipment, and facilities.

Qualifications:

To be successful and thrive in this role, we expect the following qualifications and attributes will be necessary:

• A diploma, certificate, or coursework in finance, accounting, business administration, or a related discipline (or equivalent work experience) is desirable.
• Up to two years of relevant experience in finance, bookkeeping, or administrative support (co-op, internship, or work placement experience will be considered). Experience working in a consultancy is considered an asset.
• Strong organizational skills and a high level of attention to detail.
• Proficiency with MS Excel, Word, and Outlook; experience with accounting or project management software is an asset but not required.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to prioritize tasks and meet deadlines across multiple tasks and projects.
• A willingness to learn, adapt, and take initiative.

Benefits:

• A hybrid work environment allowing you to alternate your location between our downtown Vancouver office or your home office location.
• Opportunities for personal growth and professional development.
• Dynamic and supportive team culture focused on innovation, collaboration, and growth.
• Competitive starting salary in the range of $50,000 to $60,000, annually, commensurate with qualifications and experience.
• Competitive benefits package that includes extended health and dental coverage, health and wellness benefit, and RRSP matching.

Note:

If your academic and professional experience is different from what is described above, but you are confident you would excel in this role, please apply

How to Apply:

If this opportunity sounds like a great fit for you, we want to hear from you Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team to Only short-listed candidates will be contacted.

LEGACY is an equal opportunity employer that values diversity, equity, and inclusion. We encourage and appreciate interest from individuals belonging to equity-seeking groups. We are committed to providing an inclusive recruitment process. If you require accommodations at any stage of the process, please let us know at , and we will work with you to meet your needs.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site gym
• Paid time off
• RRSP match
• Wellness program

Language:

• English (preferred)

Work Location: Hybrid remote in Vancouver, BC V6C 1T2