Finance Administrator

4 days ago

Vancouver, Canada Options for Sexual Health Full time

**The Organization**

**Landscape and Expectation**

**The Role**

The financial administrator oversees the financial activities of Options and is responsible for the accounts of the organization. This position works with the Executive Director to develop the organization’s financial plan/budget. They are responsible to prepare financial reports and are involved in directing its investment activities. This role performs budget and payroll dealings, maintains distinct accounts such as discretionary and grant funding, and maintains accurate financial records for tax-related purposes. This position distributes resources in a manner that keeps the organization functioning efficiently without going over and above the financial limits.

**Responsibilities**
- Prepare finance reports and account reconciliation reports to company policies on periodic basis
- Prepare and adjust journal entries as required. Prepare allocation entries to forty departments
- Manage account payables and receivable activities. Manage all AP invoices, bill payments (including credit card statements) as per the deadlines. Manage AR customer invoicing, including gaming account
- Ensure maintenance of the general and subsidiary ledgers. Reconcile monthly balance sheet accounts
- Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested
- Reconcile donation receipting reports with GL
- Coordinate with Clinic department to maintain contraceptive inventory
- record monthly cost of goods sold and quarterly adjustments to physical count
- Administer all payroll activities and coordinate with HR department, WCB and HSCIS reporting
- Maintain all financial records and files per the company policies
- Assist in setting and managing budgets
- Identify and resolve invoicing issues, accounting discrepancies and other financial relates issues
- Streamline processes and procedures for improving operational efficacy of finance reporting and budgeting systems
- Develop and maintain financial analysis and reporting activities for the organization

**Skills/Assets**
- BA or advanced diploma in Accounting or related field
- Proficiency in Microsoft Office, Excel, Payworks and Quick Books Online
- Strong understanding of business and income tax worksheets and computations
- Possess the ability to build positive interactions with customers/clients. This position does not simply involve numbers and balance sheets, it also requires one to interact with different client daily.
- Must be able to translate finance and business language to make it understandable to potential clients who have limited knowledge in the area. Strong written and oral skills and important.
- Ability to confront compound difficulties head-on as they come; history of problem solving is helpful
- Ability to prioritize

**Job Types**: Part-time, Permanent
Part-time hours: 28 per week

**Salary**: $27.00-$30.00 per hour

Work Location: Hybrid remote in Vancouver, BC

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