Medical Administrative Assistant

2 weeks ago

Ottawa, Ontario, Canada X Hong MD Full time $41,600 - $52,000 per year

About the Position

We are seeking a reliable and organized
Medical Administrative Assistant
to support a busy otolaryngology (ENT) practice. This position is
hybrid, 20-25 hours per week
, and involves both patient-facing and administrative responsibilities in a small clinical setting.

The ideal candidate is professional, detail-oriented, and enjoys working in a team environment while maintaining strong independent work habits.

Schedule & Hours

  • Hours:
    hours per week
  • Days:
    Two in-person days per week
    (typically
    Monday and Wednesday
    8:00 a.m.–4:00 p.m.); remaining hours are flex and work-from-home.
  • Start date:
    ASAP

Key Responsibilities

  • Reception and patient check-in during clinic hours
  • Appointment scheduling and coordination of follow-up visits
  • Telephone communication and management of incoming/outgoing faxes
  • Equipment cleaning and sterilization in accordance with clinic protocols
  • Photocopying, scanning, and general clerical support
  • Assisting in maintaining efficient clinic flow and patient experience

Competencies & Qualifications

  • Strong interpersonal and communication skills
  • Excellent attention to detail and organizational ability
  • Ability to multitask and manage priorities in a busy environment
  • Experience working with the public in a healthcare or service setting
  • Excellent computer literacy, including email and document management
  • Proficiency in appointment scheduling and use of electronic booking/EMR software
  • Ability to work independently and as part of a team
  • Previous medical administrative or clinical office experience preferred
  • The ability to communicate with patients in French is an asset, but not required.

Compensation & Details

  • Compensation:
    $20–$25/hour, commensurate with experience and qualifications
  • Performance and wage review following a probationary period
  • Start date:
    Within 3 weeks (flexible)

How to Apply

Please send your
resume and a brief cover letter
to

with the subject line
"Medical Administrative Assistant Application."

  • We thank all applicants for their interest; only those selected for an interview will be contacted.

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