Accounting Office Administrator

Our client, Ten Plus Architectural Products Ltd. (https://www.tenplus-), is looking to hire an Accounting Office Administrator.

Applications will only be accepted through this process - do not attempt to contact the Company by phone, email, mail or fax, as those submissions will not be accepted.

We thank all who apply, but only successful candidates will be contacted regarding next steps.

The Accounting Office Administrator is a dynamic position responsible for a wide range of administrative duties and critical accounting functions for Ten Plus. This role requires an individual who is focused, well organized, proactive and an avid multitasker. The position reports to the Finance Manager.

Strategic Focus and ERP System Mastery

The primary focus of this position is ensuring organizational financial health by maintaining customer accounts current and ensuring that cash flows are within schedule. The Administrator is responsible for core accounting duties such as accounts payables, accounts receivables and reporting.

ERP System Proficiency is Essential: Success in this role requires Proficiency in Microsoft Dynamics Business Central ERP system. The Administrator is the primary user responsible for performing accounting entries, planning and reporting on Microsoft Dynamics Business Central. This includes generating and presenting key financial documents, specifically preparing and presenting AR and AP monthly reports to the Finance Manager.

Key Responsibilities

The responsibilities are split between critical accounting management and necessary administrative support:

Financial Management and Accounting Duties

• Monitor follow up and manage Account Receivables.
• Follow up with customers on a regular basis and call customers to collect outstanding accounts.
• Perform accounting entries: sales order entries; invoicing; payables; taxes; payroll; planning and reporting on Microsoft Dynamics.
• Prepare and present monthly management reports to the Finance Manager.
• Lead or assist with special projects and reports as may be required.

Administrative and Cross-Functional Support Duties

• Maintain good communication with the customers, team members and suppliers.
• Responsible for answering and directing all calls including detailed messages.
• Distribute all communications to the appropriate parties.
• Filing and other miscellaneous office duties as required.
• Assist HR with relevant data and documentation.
• In a Lead or supportive role, perform other tasks as may be required by other departments.

The Ideal Candidate Profile

The candidate must bring Integrity, honesty and high moral standards and demonstrate the focus, dedication and commitment necessary to excel in this wide-ranging role.

Required Professional Attributes:

• Self motivation and strong work ethic.
• Great interpersonal and team working skills. The role requires playing a supportive role to other functions such as sales and production.
• Excellent organizational and time management skills.
• The ability to effectively prioritize and execute tasks.
• The ability to handle responsibility.
• Customer service skills, including the ability to be persuasive, encouraging, motivating while problem solving, and to represent Ten Plus in a positive and professional manner.
• Possess good numeracy, writing and verbal communication skills.

Operational Expectations: Good judgement is always necessary and expected. When challenged with a problem or circumstances that are beyond your understanding or responsibility, good judgement dictates that you must ask your direct supervisor or member of the management for direction.

Note: Although the foregoing attempts to enumerate every skill, qualification, duty and responsibility, such list could never be complete. Given that this is a dynamic position, additional duties and responsibilities may be assigned to the person in this position.

Required Skills and Qualifications Summary

• Proficiency in Microsoft Dynamics Business Centra ERP system.
• Working knowledge of Excel; Word; Outlook and Adobe PDF.
• Self motivation and strong work ethic.
• Excellent organizational and time management skills.

Great interpersonal and team working skills