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Administrator

1 hour ago

Etobicoke Ontario, Canada Hays Full time

Administrator (Contract)

$25-29 per hour

12 Month Contract

Etobicoke, ON (Hybrid)

Your New Company

Hays Specialist Recruitment is partnering with a leading utility organization, committed to delivering reliable energy solutions and exceptional customer service. This is a contract role within the Operations Support Office, providing critical administrative and operational support to ensure smooth day-to-day processes.

Key Responsibilities

  • Provide comprehensive administrative support, including calendar management, meeting coordination, and follow-up.
  • Assist with invoice processing, expense management, and ordering office supplies.
  • Prepare and format reports and documents while maintaining accuracy and confidentiality.
  • Manage departmental record-keeping in compliance with corporate retention schedules and recognized records management practices.
  • Act as a point of contact for incoming queries and documentation flow within the department.
  • Conduct research on best practices and recommend process improvements to enhance administrative efficiency.

What You Need to Succeed

  • Undergraduate degree or college diploma in Business Administration, Finance, or related field.
  • Approximately 3 years of administrative experience in a fast-paced environment.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and familiarity with various office automation tools.
  • Experience with SuccessFactors (SAP) is an asset.
  • Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
  • Excellent communication and interpersonal skills; proven ability to build relationships and deliver high-quality customer service.
  • Demonstrated financial acumen and resourcefulness in problem-solving and process improvement.
  • Self-motivated and able to work independently while managing competing priorities.

What's in It for You

This is an exciting opportunity to join a respected organization that values collaboration, innovation, and continuous improvement. You'll gain exposure to a dynamic work environment, contribute to impactful projects, and work alongside a supportive team committed to operational excellence.