Legal Administrative Assistant

3 days ago

Brampton, Ontario, Canada Land2Air Immigration Services Full time

Start Date: As soon as possible

Wage: $ Performance Bonus

About Land2Air Immigration Services

Land2Air Immigration Services is a licensed immigration consultancy firm dedicated to helping individuals and families achieve their Canadian immigration goals. We provide expert guidance on visa applications, permanent residence, work permits, LMIA applications, and refugee claims with integrity, professionalism, and personalized support.

Position Overview

We are seeking a detail-oriented and organized Legal Administrative Assistant to join our team. The ideal candidate will assist immigration consultants and legal professionals in managing documentation, client communication, accounting records, and case preparation. This role requires strong administrative, communication, and financial recordkeeping skills.

Key Responsibilities

Schedule client appointments and manage calendars, handling phone and email inquiries.

Prepare, proofread, and format immigration applications, legal correspondence, and client documents.

Maintain and organize client files (digital and physical), ensuring accuracy and completeness.

Review forms and supporting documents for accuracy and coordinate with clients to gather missing information.

Draft standard correspondence (letters, affidavits, application summaries) under supervision.

Perform data entry and update case management systems with current client information.

Assist consultants in preparing applications for IRCC, Service Canada, and other authorities.

Manage payments, invoices, and sales receipts using QuickBooks, ensuring accurate financial records.

Assist with monthly accounting reconciliation and maintain financial documentation.

Promote additional services to clients, building trust and supporting long-term retention.

Handle general office tasks (filing, clerical duties) and assist with day-to-day operations.

Post relevant legal updates and industry insights on business social media channels.

Qualifications

College Diploma or certificate in a related field.

Minimum 1–2 years of experience in an Administrative Assistant, Immigration or legal office preferred.

Experience with QuickBooks (invoicing, payment tracking, and sales receipt management) is an asset.

Excellent verbal and written communication skills in English.

Proficiency in Microsoft Office (Word, Excel, Outlook) and digital filing systems.

Strong attention to detail and organizational abilities.

Ability to handle confidential information with professionalism.

Knowledge of Canadian immigration forms and procedures is an asset.

Job Types: Full-time, Permanent

Pay: Up to $17.60 per hour + Performance bonus

Expected hours: 40 per week

Benefits:

On-site parking

Experience:

Administrative Assistant: 1 year (preferred)

Legal Office Assistant: 1 year (preferred)

Language:

English, Punjabi and Hindi (preferred)

Work Location: In person

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