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Executive Assistant
2 weeks ago
INTRODUCTION:As part of the De dwa da dehs nye>s dynamic staff team, the Executive Assistant supports all activities of the Executive Office and Board of Directors. This multifaceted position is ideal for an individual interested in working in a fast-paced, culturally sensitive environment with a desire to excel at non-profit management, and governance. The Executive Assistant will have excellent multitasking skills, judgment, and critical thinking skills. As the successful candidate you will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. In this position, you will take a proactive approach and be able to anticipate the needs of the Chief Executive Officer.REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:Work closely and effectively with the Chief Executive Officer to keep them well informed of upcoming commitments and responsibilities, following up appropriatelyPerceiving issues taking place in the environment and keeping the Chief Executive Officer updatedAssist the Chief Executive Officer in the implementation of the organization's strategic plan, in coordination with Board of Director activities including minutes, organizing, and assisting with each Board of Directors meetings and committeesManage activities of the office of the Chief Executive Officer including correspondence, schedule and travel arrangements, including coordination of off-site meetings and events, including staff travelAssist the Chief Operating Officer, as needed, with schedule and travel arrangements; including coordination of off-site meetings and events, including staff travelAssist the management team in all fundraising activities; solicitation requests, event planning, and coordinating involvement of fundraising activities of Board, staff, and other key volunteersPerform general office administrative duties including ordering office supplies, handling incoming and outgoing mail, copying documents, coordinating conference calls, general support to the Executive and Management teams with a high degree of efficiency and attention to detailManage and reconcile expenses for the Chief Executive Officer and Board of DirectorsMaintain office databases for program managementPrepare expense reports It is part of a direct team that builds and strengthen relationships crucial to the success of the organizationExcellent interpersonal skillsSTATEMENT OF QUALIFICATIONS:3+ years' progressive experience in an administrative role preferredExperience in a senior administrative role is an assetExperience supporting a not-for-profit Board of Directors is considered an assetPost-secondary education preferredExceptional computer skills with a high-level proficiency in Microsoft Office software, Databases and website supportStrong organizational skills, ability to prioritize multiple tasks, and excellent attention to detailStrong written and verbal communication skills, including effective communication with internal and external stakeholders which includes respecting and valuing others, active listening, and facilitating healthy relationshipsResourcefulness, creative critical thinking skills, and an ability to foresee upcoming circumstancesA self-starter with the ability to perform duties with minimal supervisionForward-looking thinker, who actively seeks opportunities and proposes solutionsAbility to meet and understand multiple priorities and deadlinesExperience collaborating with the Indigenous Community and/or a community-driven inter-disciplinary team is considered an assetJob Types: Full-time, PermanentPay: $58,136.00 per yearBenefits:Casual dressCompany eventsCompany pensionDental careEmployee assistance programExtended health careLife insuranceOn-site parkingPaid time offVision careEducation:Secondary School (required)Experience:Execuitve Assistant: 3 years (required)a not-for-profit Board of Directors: 2 years (required)Location:Hamilton, ON L8M 1K2 (preferred)Work Location: In person
