Executive Assistant

**INTRODUCTION**:
**REQUIRED KNOWLEDGE, SKILLS AND ABILITIES**:
Work closely and effectively with the Chief Executive Officer to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Perceiving issues taking place in the environment and keeping the Chief Executive Officer updated

Assist the Chief Executive Officer in the implementation of the organization’s strategic plan, in coordination with Board of Director activities including minutes, organizing, and assisting with each Board of Directors meetings and committees

Manage activities of the office of the Chief Executive Officer including correspondence, schedule and travel arrangements, including coordination of off-site meetings and events, including staff travel

Assist the Chief Operating Officer, as needed, with schedule and travel arrangements; including coordination of off-site meetings and events, including staff travel

Assist the management team in all fundraising activities; solicitation requests, event planning, and coordinating involvement of fundraising activities of Board, staff, and other key volunteers

Perform general office administrative duties including ordering office supplies, handling incoming and outgoing mail, copying documents, coordinating conference calls, general support to the Executive and Management teams with a high degree of efficiency and attention to detail

Manage and reconcile expenses for the Chief Executive Officer and Board of Directors

Maintain office databases for program management

Prepare expense reports It is part of a direct team that builds and strengthen relationships crucial to the success of the organization

Excellent interpersonal skills

**STATEMENT OF QUALIFICATIONS**:
3+ years’ progressive experience in an administrative role preferred

Experience in a senior administrative role is an asset

Experience supporting a not-for-profit Board of Directors is considered an asset

Post-secondary education preferred

Exceptional computer skills with a high-level proficiency in Microsoft Office software, Databases and website support

Strong organizational skills, ability to prioritize multiple tasks, and excellent attention to detail

Strong written and verbal communication skills, including effective communication with internal and external stakeholders which includes respecting and valuing others, active listening, and facilitating healthy relationships

Resourcefulness, creative critical thinking skills, and an ability to foresee upcoming circumstances

A self-starter with the ability to perform duties with mínimal supervision

Forward-looking thinker, who actively seeks opportunities and proposes solutions

Ability to meet and understand multiple priorities and deadlines

Experience collaborating with the Indigenous Community and/or a community-driven inter-disciplinary team is considered an asset

**Job Types**: Full-time, Permanent

Pay: $58,136.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime

**Education**:

- Secondary School (required)

**Experience**:

- Execuitve Assistant: 3 years (required)
- a not-for-profit Board of Directors: 2 years (required)

**Location**:

- Hamilton, ON L8M 1K2 (preferred)

Work Location: In person

Application deadline: 2025-05-31