Executive Assistant

4 days ago

Hamilton, Ontario, Canada Pal Capital Group Full time

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You'll act as a central hub between leadership, internal team members, and external partners.

This is not a passive admin role. You will be expected to think, anticipate, and execute.

Compensation:

$55,000 yearly

Responsibilities:

  • Manage and optimize the executive's calendar, inbox, and priorities
  • Coordinate internal meetings, agendas, follow-ups, and accountability
  • Track action items across teams and ensure deadlines are met
  • Assist with documentation, SOPs, and process organization
  • Support hiring, onboarding, and internal communications
  • Liaise with vendors, partners, and professional advisors
  • Maintain organization across multiple business entities
  • Identify inefficiencies and proactively suggest improvements

Qualifications:

What We're Looking For

  • Strong organizational and time-management skills
  • Close attention to detail with the ability to see the big picture
  • Confident communicator (written and verbal)
  • Comfortable holding others accountable in a professional way
  • Tech-savvy (Google Workspace, task management tools, CRM/project tools)
  • Ability to work independently and make judgment calls
  • Experience supporting an executive or leadership team preferred

Nice to Have

  • Experience in real estate, property management, or ventureship
  • Familiarity with EOS or other operating systems
  • Process improvement or operations background

About Company

We are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we're looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.

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