Executive Assistant

1 day ago

Hamilton, Ontario, Canada Pal Capital Group Full time

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You'll act as a central hub between leadership, internal team members, and external partners.

This is not a passive admin role. You will be expected to think, anticipate, and execute.

Compensation:

$55,000 yearly

Responsibilities:

  • Manage and optimize the executive's calendar, inbox, and priorities
  • Coordinate internal meetings, agendas, follow-ups, and accountability
  • Track action items across teams and ensure deadlines are met
  • Assist with documentation, SOPs, and process organization
  • Support hiring, onboarding, and internal communications
  • Liaise with vendors, partners, and professional advisors
  • Maintain organization across multiple business entities
  • Identify inefficiencies and proactively suggest improvements

Qualifications:

What We're Looking For

  • Strong organizational and time-management skills
  • Close attention to detail with the ability to see the big picture
  • Confident communicator (written and verbal)
  • Comfortable holding others accountable in a professional way
  • Tech-savvy (Google Workspace, task management tools, CRM/project tools)
  • Ability to work independently and make judgment calls
  • Experience supporting an executive or leadership team preferred

Nice to Have

  • Experience in real estate, property management, or ventureship
  • Familiarity with EOS or other operating systems
  • Process improvement or operations background

About Company

We are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we're looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.

  • Executive Assistant

    1 week ago

    Hamilton, Ontario, Canada Collective Arts Brewing Full time

    At Collective Arts Brewing, we've experienced a tremendous amount of growth as the direct result of increased efficiency and productivity. To continue on this trajectory, we are searching for a highly organized, proactive, and business minded Executive Assistant to support our CEO and Executive Leadership Team (ELT). This role will play a key part in keeping...

  • Executive Assistant

    1 day ago

    Hamilton, Ontario, Canada Infini Health Full time

    Reports To: Chief Medical Officer & Director of OperationsHours: Monday–Friday, occasional evenings/weekends, ~1 Saturday/monthAbout Infini Health:Infini Health is a leading multidisciplinary pain management and sports medicine center, specializing in musculoskeletal, neurological, and complex pain conditions. Our team of expert physicians...

  • Executive Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time US$60,000 - US$120,000 per year

    1. Graduate of recognized community college executive office administration or business program or equivalent years of experience in a senior administrative assistant role 3. Demonstrated excellence in oral and written communication.  Experience in communications and public relations at a corporate level would be an asset4. Effective problem-solving...

  • Executive Assistant

    1 week ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.To be considered for this opportunity applicants must apply...

  • Executive Assistant

    2 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Volunteer Association Full time

    Job Type: Permanent, Part Time hours per week) Flexibility in hours with seasonal fluctuationsLocation: Hybrid with mixture of working in office (Concession Street, Hamilton, ON) and work from homeSummary of PositionThis position provides administrative and executive support to the Executive Director, Senior Management Team and Board of Directors. The...

  • Virtual Assistant

    2 weeks ago

    Hamilton, Ontario, Canada c-6c60-4683-ae31-e6f6cfabf355 Full time $40,000 - $60,000 per year

    The RoleYou will be responsible for :Receiving and screening incoming calls and emails and determining priorities.Performing project-based work as assigned.Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.Scheduling and coordinating...

  • Physician Assistant

    3 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Physician Assistant will work under the direct supervision of an immediately available Attending General Surgeon within a multidisciplinary team in an academic in-patient setting. The Physician Assistant will play a major role in facilitating consistent application of clinical protocols and continuity of care, and will also identify patients with acute...

  • Physician Assistant

    3 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    1. Graduate of Physician Assistant Program2. Prior experience in a critical care setting an assest3. Demonstrated ability to make decisions in times of emergencies4. Demonstrated ability to work alongside Intensivists, Nurses and other Health Care Professionals5. Demonstrated excellent interpersonal and communication skills6. Demonstrated ability to promote...

  • Physician Assistant

    1 day ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.To be considered for this opportunity applicants must apply...

  • Physician Assistant

    1 day ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    1. Graduate of Physician Assistant Program2. Prior experience in a critical care setting an assest3. Demonstrated ability to make decisions in times of emergencies4. Demonstrated ability to work alongside Intensivists, Nurses and other Health Care Professionals5. Demonstrated excellent interpersonal and communication skills6. Demonstrated ability to promote...