Accounts Payable Specialist

Please note this is a 3 month position.

An Accounts Payable Specialist manages the company's outgoing payments, ensuring vendors are paid accurately and on time. This role supports financial operations by maintaining precise records, resolving discrepancies, and upholding strong internal controls.

Key Responsibilities:

Accounts Payable

• Oversee and perform the accurate and timely processing of high-volume accounts payable transactions, including invoice verification, coding, and entry.
• Review and approve invoices and payment batches prepared by AP Specialists to ensure accuracy, completeness, and compliance with company policies.
• Reconcile vendor statements, investigate discrepancies, and resolve unpaid or disputed invoices in a timely manner.
• Match purchase orders, invoices, and receipts (3-way match)
• Prepare and execute weekly or scheduled payment runs (ACH, checks, wires)
• Prepare, review, and coordinate cheque, online, and EFT payments in accordance with payment schedules and cash flow requirements.
• Support month-end and year-end close activities, including accruals, reconciliations, audit and reporting as required.
• Identify, investigate, and resolve accounting issues using available financial and system data.
• Maintain strong relationships with vendors, acting as a key point of contact for payment, purchasing, and account-related inquiries.
• Support vendor onboarding and ensure vendor records are accurate and up to date.

Administrative tasks

• Identify opportunities to improve AP processes, controls, and efficiencies, including automation and system enhancements.
• Ensure AP policies, procedures, and internal controls are consistently followed.
• Maintain accurate and organized filing (digital and physical) and supporting documentation.
• Perform general administrative and ad-hoc tasks assigned.
• Ensure compliance with company policies and accounting standards

• Identify opportunities to improve AP processes and workflow efficiency

• Diploma in Accounting or related field is preferred

• At least 2 years' experience in a high-volume accounts payable role
• Experience with NetSuite software would be an asset
• Knowledge of sales tax, GST/HST, or other regional tax rules
• Proficiency in Microsoft Office Suite and accounting software programs
• Ability to remain objective and maintain a factual perspective when dealing with questions and inquiries
• Sense of urgency and able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Strong analytical, critical thinking, troubleshooting, and problem-solving skills, and a high degree of accuracy with attention to detail
• Highly developed interpersonal, communication, and organizational skills
• Ability to work collaboratively with a positive attitude

Where Potential Powers Progress

At Sunbelt Solomon, we believe progress starts with people — their ideas, their expertise, and their drive to make energy work better. With more than a century of combined experience, we deliver full-lifecycle power, energy, and automation solutions across the Americas.

From our 39+ locations and a team of over 1,600 skilled professionals, we serve nearly every industry with the people, products, and insight needed to keep the electricity running. Our solutions span low-, medium-, and high-voltage systems, covering the complete electrical lifecycle, from design and engineering to operation, maintenance, modernization, and sustainable decommissioning. We're known for our expertise in remanufacturing electrical equipment, including transformers and switchgear, and for providing flexible, reliable temporary power rental solutions. Through the Sunbelt Solomon family of brands, including Trinity Power, Magna IV Engineering, and Power Solutions Group, we combine deep technical field experience with advanced engineering and turnkey project delivery.

Together, we help customers optimize performance, extend asset life, and achieve sustainability goals while building a more resilient, efficient energy future. At our core, we're powered by people — innovators, engineers, technicians, and problem solvers — all working together to deliver energy solutions that move industries forward.

Mission, Purpose, Vision & Core Values

In developing our mission, purpose, vision and core business values, we engaged in a thoughtful process that incorporated the combined principles of our family of companies and reflects our commitment to valuing our history and investing in our people, services, and products.

Mission: Through a culture of integrity, bold innovation, and customer-centricity we create value for our partners and team members with safe and reliable electrical power solutions and services.

Purpose: To enhance the lives of our team members and partners through sustainable products and services in the communities we serve.

Vision: To be the leading provider of customized electrical power solutions and services.

Core Values:

• • People: The core of our success.
• Safety: It's in our DNA.
• Strategic: We forge our own future.
• Sustainability: Industry leaders in power distribution life cycle management.
• Performance: Delivering excellence at every opportunity.

Company Benefits

The organization offers a comprehensive, highly competitive benefits package to employees who work 20 hours per week or more. Benefits include but are not limited to medical, dental, vision, FSA/HSA, RRSP with company match, life insurance and disability, paid vacation, sick time, and holiday. Temp employees are not eligible for company benefits.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pre-Employment Screening

Following an offer of employment all candidates are required to complete a background check prior to being cleared to start employment.