Real Estate and Conveyancing Clerk

ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm's Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm's core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE
We are currently seeking a Real Estate and Conveyancing Clerk to join our Recovery Services team. Responsible for complete portfolio management of sales for recovery enforcement files, which includes continuing communications with client and lawyer for purchaser. This position receives some direction or guidance; some tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Receiving and reviewing files from Recovery Services Department that have progressed to sale.
• Review a variety of documentation, including power of sale documentation, agreements of purchase and sale and related transaction documents, as well as mortgage security documentation and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the sale and full reporting thereafter.
• Liaise with all internal and external parties involved with the sale, including preparation of all correspondence, Statement of Adjustments, Transfer/Deed of Land under Power of Sale, Accounting of the sale including process legal invoices, reporting to all interested parties in the property on the sale and accounting of the sale funds, ie deficiency or surplus.
• Monitor the various steps throughout the sale process, dealing with any issues that may arise and escalating problems to a higher level where/when necessary.
• Review all correspondence and respond.
• Receive and process all monies received in connection with the file in a timely manner.
• Prepare detailed reports to all necessary parties (internal and external) and enter information of complete file progress on the Debt Recovery Network (diarize, scan, and upload every telephone conversation, voice message, email message, or document relating to each file).
• Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.
• Any other duties as required.

QUALIFICATIONS

• Legal Administrative Assistant or Administrative Assistant Diploma/Certificate
• Three years experience as a Real Estate Clerk
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients' needs in a professional and courteous manner
• Capacity to work independently, as well as in a team environment
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.