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Clinic Administration Assistant

2 weeks ago

Richmond Hill ON LB M, Canada Roots & Tales Clinic Full time

Job Overview

We are seeking a detail-oriented and professional Administrative Assistant to support our clinic's operations. The ideal candidate will be responsible for managing administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of daily clinic activities. This role requires strong organizational skills, proficiency in various office software, and the ability to handle multiple responsibilities efficiently. Experience in psychotherapy clinic settings is a plus, but not required. This position offers an opportunity to work in a dynamic environment where attention to detail and excellent communication are valued.

Responsibilities

  • Manage front desk duties including greeting visitors and answering multi-line phone systems
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Zanda.
  • Handle filing, document proofreading, and general clerical tasks to support office operations
  • Assist with bookkeeping and basic financial record keeping
  • Provide customer support and respond to inquiries with professional phone etiquette
  • Support scheduling appointments and managing calendars for staff or medical/dental offices
  • Coordinate correspondence, prepare reports, and ensure timely completion of administrative projects

Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
  • Strong computer skills with experience in data entry and document management
  • Excellent organizational skills with the ability to multitask effectively
  • Previous clerical or administrative experience, especially in medical or dental offices, is advantageous
  • Exceptional customer service skills with professional phone etiquette and communication abilities
  • Ability to handle multi-line phone systems efficiently and manage front desk responsibilities
  • Attention to detail for proofreading documents and maintaining accurate records
  • Strong typing skills with a focus on accuracy and speed
  • Ability to work independently as well as part of a team in a fast-paced environment
  • Background in business management, or business administration.

Job Types: Part-time, Casual

Pay: $1.00 per hour

Expected hours: No more than 10 per week

Work Location: In person