Administrative Assistant

6 days ago

Calgary, Alberta, Canada VITAL SURGICAL Full time

Administrative Assistant

Vital Surgical | Private Surgical Clinic

Vital Surgical is seeking a highly organized, self-motivated Administrative

Assistant to join our growing private surgical clinic. This role is ideal for someone

who thrives in a fast-paced medical environment, works independently, and

takes initiative to ensure patients, nurses, and physicians are fully supported

throughout the surgical journey.

Key Responsibilities

  • Respond to new patient inquiries by phone and email with professionalism,

clarity, and compassion

  • Schedule patient consultations, follow-up appointments, and surgical dates

  • Work closely with physicians and the medical team to coordinate and manage

schedules

  • Ensure all required surgical paperwork is completed and distributed to patients

and operating facilities

  • Liaise directly with operating facility staff to coordinate surgical bookings and

confirm complete patient charts

  • Manage patient payments, issue receipts, and assist with reimbursement

requests

  • Coordinate with third-party financing companies for patients utilizing financing

options

  • Maintain accurate patient records while upholding strict confidentiality and

privacy standards

  • Enter and manage physician billing and reconciliation

  • Support clinic operations by identifying inefficiencies and contributing to

workflow improvements

Qualifications

  • Minimum 2 years of medical administrative experience

  • Strong ability to work independently with minimal supervision

  • Self-motivated, proactive, and comfortable taking ownership of responsibilities

  • Excellent organizational skills with strong attention to detail

  • Clear, professional communication skills (written and verbal)

  • Proficiency with Google Drive, Microsoft Word, and Excel

  • Ability to navigate and use a medical EMR system

  • Strong multitasking skills with the ability to manage changing priorities

Compensation

Starting at $26 per hour, with potential for increased pay based on experience.

What We Offer

  • A supportive and collaborative team environment

  • Opportunities to expand your skills within a growing private surgical

practice

  • A meaningful role that directly impacts patient experiences and

outcomes

Job Types: Full-time, Part-time

Pay: From $26.00 per hour

Expected hours: 40 per week

Work Location: Hybrid remote in Calgary, AB

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