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HR Coordinator

2 weeks ago

Newmarket, Ontario, Canada York Region Full time $60,000 - $80,000 per year

StatusTemporary Full-TimeTemporary - Approximate length of assignment, in months12 monthsType of Positiona ReplacementStart DateImmediateSalaryAnnuallySalary Grade$66, $75,892.00DepartmentYork Region -> Office of the CAO -> People Equity and CultureLocationHuman Resources Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)Hybrid work opportunities may apply - CAJob Description (E)ABOUT USAlmost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that's expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.WHAT WE OFFERConsistently named one of Canada's Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.Inclusive and Diverse Workforce - We're committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.ABOUT THE ROLEThe HR Coordinator is responsible for providing coordination and technical support to Talent Management programs and curriculum, including scheduling, coordinating, and administration of course evaluations; administering and managing training databases and libraries including the Learning Management System (LMS); liaising with facilitators and participants; and providing logistical support to ensure course success.WHAT YOU'LL BE DOINGAssists with administration of leadership program delivery including document tracking and course evaluations, liaising with program members, facilitators, and external coaches, preparing course materials, providing coordination assistance for sessions, as required.Coordinates and maintains training schedule, Corporate Learning Catalogue, and course creation.Acts as a primary contact for program databases coordination and class set up on LMS.Liaises with external providers of tracking system for knowledge sharing and provides support for quarterly discussions on recommendations for improvement opportunities.Creates, administers, distributes, and summarizes 360-degree Feedback Reports.Provides administrative support to the external coaching program.Gathers information on courses to be offered each calendar year from facilitators and creates/coordinates information in Corporate Learning calendar and database; schedules training rooms and equipment needed.Communicates with other Departments and external partners/vendors to ensure all Corporate Learning opportunities are promoted and coordinated..Processes monthly training completions and program chargebacks dealing with any issues that arise.Greets, registers, and introduces facilitators and participants; sets up classroom; distributes course materials; provides technical support for audio/visual equipment set-up and ensures facilitators have everything they need to facilitate Corporate Learning sessions.Creates, distributes, and summarizes course evaluations, using survey software, per session; reports all concerns/suggestions to the Manager and sends summaries to the facilitators.Scores online (eLearning) course testing documents and updates employee records within training database.Maintains program inbox and triages with Talent Management team to respond and build knowledge base of responses.Orders and arranges for payment of resources, materials, and supplies for the Corporate Learning Curriculum.Interacts with the Region's employees; collects, compiles and shares employee feedback with talent development and delivery specialistProvides information to support the development of financial plans and budget projections for the delivery of the talent management programs, and monitors and tracks expenditures.Assists in the development and maintenance of processes, guidelines, and templates.Assists in the development of communications tools for the implementation and rollout of training and recognition programs; responds to inquiries and concerns in a timely manner.WHAT WE'RE LOOKING FORSuccessful completion of a Community College Diploma in Business Administration or related field or equivalent approved combination of education and experience.Minimum one (1) year of experience supporting program development and management of projects and coordinating and supporting training events.Familiarity with e-learning software, learning management systems (LMS), and web-based evaluation tools.Ability to demonstrate corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.Demonstrated understanding of budget administration processes.Strong problem solving, decision making and analytical skills.Strong organizational skills, attention to detail and follow through.Ability to coordinate multiple tasks efficiently and effectively and remain calm in stressful situations.Intermediate skills in MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.Council Approval DateScheduled Weekly Hours35Scheduled ShiftsOperational Hours8:00 - 4:00Close DateNovember 11, 2025of Hires Needed1UnionNon Union Staff.Please apply online by 5:00PM EST of the closing date indicated above.All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling ext We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email or call extension Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.