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Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Parkbridge Lifestyle Communities Inc. Full time $90,000 - $120,000 per year

About Parkbridge Lifestyle Communities

Parkbridge Lifestyle Communities is Canada's leading developer and owner/operator of 90 residential and resort communities in six provinces from coast to coast. Parkbridge enriches the lives of Canadians by enabling couples to buy their first home sooner, seniors to downsize and enjoy a more carefree retirement, and families to vacation at RV resorts that benefit from activity programs and included amenities. An operating platform of QuadReal Property Group, Parkbridge manages and continually invests in the properties it owns and operates, creating a longstanding relationship with our customers and vibrant communities with quality amenities.

Visit for more information.

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Role Description

Reporting directly to the Senior Vice President, Development (Low-Rise) , the Executive Assistant will provide comprehensive administrative and strategic support to the leaders of two Business Units:

1. Low-Rise Development

2. Residential Investment Management

This role ensures seamless calendar management, timely processing of invoices and expenses, coordination of travel arrangements, and preparation of presentations and meeting materials. The Executive Assistant will also assist with event planning, budget tracking, and implementation of administrative processes to enhance operational efficiency across teams.

The ideal candidate is a strong communicator with exceptional organizational skills, creative flair, and the ability to transform information into clear, engaging, and informative communication pieces that reflect QuadReal's objectives and culture. Discretion, adaptability, and a collaborative approach are essential.

Key Responsibilities:

  • Provide high-level administrative support to two Business Unit leads and their senior-level direct reports, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  • Screen incoming information, vendor inquiries, and meeting requests, exercising sound judgment regarding priority and sensitivity.
  • Prepare correspondence, memos, minutes, and reports, often of a confidential or strategic nature.
  • Coordinate executive leadership meetings and cross-functional reviews, ensuring agendas, materials, and outcomes are well documented.
  • Attend meetings, take minutes, and distribute materials for senior-level gatherings.
  • Draft and edit team communication pieces (e.g., staff updates, technology bulletins, intranet posts) to drive awareness and engagement.
  • Support planning and logistics for town halls, strategy sessions, and employee engagement events.
  • Create impactful presentations using PowerPoint and other tools, incorporating visual assets, charts, and data.
  • Manage invoice coding, expense reports, corporate credit card expenses, and cheque requisitions through corporate systems.
  • Assist with annual G&A budget planning activities, including gathering documentation, preparing materials, and coordinating inputs. Prepare and review monthly reports with business unit leaders.
  • Track department-related expenses, vendor contracts, and letters of credit to ensure alignment with financial controls.
  • Manage SharePoint file structure and storage of documents.
  • Coordinate with other Executive Assistants and Office Managers across the organization.

Experience and Qualifications:

  • Minimum 5 years of administrative experience supporting senior leadership.
  • University degree in a related discipline is preferred.
  • Ability to work independently with minimal direction, using initiative and sound judgement.
  • Strong interpersonal skills to build and maintain cooperative relationships across all levels of the organization and 3rd party partner, consultant and trade/suppliers as applicable.
  • Excellent oral and written communication skills; ability to maintain confidentiality and work effectively across time zones.
  • Highly organized with the ability to manage multiple priorities, meet tight deadlines, and adapt to constant change.
  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with collaboration tools such as SharePoint and Teams is an asset.
  • Detail-oriented with a keen focus on accuracy and high-quality output.

This job posting is for an existing vacancy.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

Note to Recruiters: QuadReal and Parkbridge do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.