Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Options Consulting Solutions Full time $60,000 - $80,000 per year

EXECUTIVE ASSISTANT

CONTRACT

TORONTO, ON / HYBRID

Are you a skilled administrative professional with exceptional organizational ability, strong calendar management expertise, and a track record of supporting executives across multiple time zones?

Do you thrive in a fast-paced, globally connected environment where attention to detail and anticipation of needs are critical to success?

The Company

Our client is an international organization with operations across multiple regions, offering a dynamic and collaborative workplace.

Perks and Rewards

  • Competitive Compensation (CAD $75–80K)
  • Hybrid Work Environment (3 days on site)
  • Potential for permanent placement
  • Exposure to international projects and diverse teams

The Role

As the Executive Assistant, you will provide high-level administrative and logistical support to senior leaders, ensuring seamless operations across regions. Your expertise in scheduling, travel coordination, and document management will play a key role in enabling leadership to focus on strategic priorities.

  • Manage complex executive calendars and coordinate meetings across multiple time zones.
  • Organize international and domestic travel, including flights, accommodations, ground transportation, visas, and other requirements.
  • Prepare and process expense reports in line with company policies.
  • Oversee invoice tracking and ensure accurate submission, categorization, and payment processing.
  • Support contract administration and maintain accurate tracking of deadlines, deliverables, and amendments.
  • Maintain organized digital and paper records, keeping internal systems and databases up to date.
  • Plan and support team meetings/workshops
  • Assist with onboarding of new staff and ensure smooth integration into administrative processes.

What You Bring

You are a professional who handles sensitive information with discretion and understands the importance of seamless executive support. You also offer:

  • 3 to 5 years of experience as an Executive Assistant or in a senior administrative role.
  • Demonstrated ability to manage complex scheduling and support teams working across time zones.
  • Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
  • High level of discretion and professionalism in handling confidential information.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, including Outlook, SharePoint, and Teams.
  • Flexibility to travel occasionally for event coordination.

Qualified job seekers are asked to apply with attention to Rujeeka Manoharan.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.

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