Facility and Venue Coordinator

1 day ago

Markham, Canada Markham Dog Alliance Full time

In this role, you will be responsible for ensuring that all event spaces are prepared, well-maintained, and meet the needs of both the event and participants. This is an excellent opportunity to gain hands-on experience in event planning and venue management while contributing to the success of our events.

**Responsibilities**:

- **Venue Coordination**: Assist in identifying, booking, and coordinating venues for events, ensuring that they meet the specific requirements of each event.
- **Facility Setup**: Work closely with event planners and vendors to ensure that venues are set up correctly, including seating arrangements, signage, equipment, and other logístical needs.
- **Vendor Liaison**: Coordinate with facility managers and external vendors (e.g., catering, AV, security) to ensure smooth operations before, during, and after events.
- **Logistics Management**: Oversee the logistics of venue operations, including parking, accessibility, and adherence to venue rules and regulations.
- **Onsite Support**: Provide onsite support during events to ensure that facilities are running smoothly and address any issues that may arise.
- **Health & Safety Compliance**: Ensure that venues comply with all health, safety, and accessibility regulations, and coordinate with relevant parties to address any concerns.
- **Post-Event Follow-Up**: Assist in post-event venue evaluations, including checking for damages, ensuring proper cleanup, and gathering feedback for future improvements.
- **Budget Management**: Assist in managing venue-related costs, including negotiating with vendors and ensuring expenses stay within budget.
- **Relationship Management**: Build and maintain strong relationships with venue contacts to ensure ongoing positive partnerships.

**Qualifications**:

- Strong organizational and multitasking skills, with the ability to manage multiple venues and tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to work effectively with vendors, venue staff, and internal teams.
- Attention to detail and problem-solving abilities, especially in a fast-paced event environment.
- Experience in event planning, venue coordination, or facility management is a plus but not required.
- Proficiency in Microsoft Office Suite (Word, Excel) or Google Workspace tools.
- A proactive attitude, with a willingness to take initiative and work independently as needed.
- Flexibility and adaptability, especially when managing on-site logistics during events.

**Benefits**:

- Gain hands-on experience in facility and venue management for events.
- Work closely with an experienced event planning team and contribute to successful events.
- Develop skills in logistics coordination, vendor management, and event operations.
- Networking opportunities within the events industry and with various venue partners.
- Letter of recommendation upon successful completion of the volunteer period.

**Commitment**

This is a volunteer position requiring a commitment of 5-10 hours per month.

**Job Type**: Casual

Pay: Up to $1.00 per year

Flexible language requirement:

- French not required

Work Location: Hybrid remote in Markham, ON L3P 2T4

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