Coordinator Internal Facilities

2 weeks ago

Markham, Canada Aviva Full time

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence

We are looking for an individual to be responsible for systems furniture build outs, reconfiguration and dismantle of workstations for the BAU and Projects team.

You will be responsible for the set up and configuration conference/group meetings in Boaty’s (our internal room where we hold large meetings), training room and meeting room furniture as the need arises.

You will be supporting the day-to-day operations, general maintenance and repairs for our Markham, Oakville and Toronto (First Canadian Place - King Street West and Bay) locations.

Maintains furniture systems and general repairs at locations in the GTA. As such the position requires strong interpersonal communication skills in order to develop and maintain relationships with Business Unit Staff/clients, vendors and service providers.

The primary purpose of this position is to ensure the Facilities is maintained in accurate working order and to identify any potential issues.

This position coordinates general facility maintenance at Head Office, and branches in the GTA, taking a proactive approach in identifying areas in need of repair such as systems furniture repairs, carpet repair, light bulb replacement, light plumbing repairs etc.

What You'll Do- Respond and action requests through CaFacilities general inbox and FaST- Manage/Assign and own FaST requests- Review closeout documents for new branches- Review invoices, sign and submit to process- Build budgets, coordinate and supervise minor projects- Decommission specific sites- Contractor coordination for BAU repairs- Build and update vendor contact list for all new sites

What You'll Bring- Post-secondary education with acuity in financial accounting and analysis- This position requires confident interpersonal skills and requires good working relationships with employees, and external vendors.- The individual should be comfortable presenting with all levels of the organization.- Ability to work through issues as it relates to the contracts- Proficiency in word and excel.- Ability to work under pressure depending on the project.

What you’ll get- Competitive rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.- Our vacation package starts at 4 weeks + the opportunity to buy an extra week.- Exceptional Career Development opportunities.- We’ll support your professional development education- Hybrid working model

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