Operations Administrator

3 days ago

Stouffville, Canada DYWIDAG Full time

**SUMMARY**

DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day.

The **Operations Administrator** plays a key role on the Canada East Operations team. This position is responsible for providing administrative and organizational support to ensure the smooth and efficient daily operations of the office and facility.

**ESSENTIAL FUNCTIONS**
- Invoicing all sales orders
- Process vendor invoices and allocate costs to proper GL accounts.
- Ensure that payables are dealt with in a timely manner and accurate.
- Assist with Accounts Receivables.
- Receive, sort, and route incoming mail to the correct department.
- Prepare any outgoing mail/packages and ensure pickup is complete/scheduled.
- Maintain supplies for the office and ensure proper approval is given prior to ordering.
- Collect salaried timesheets to deliver to Human Resources.
- Assist with purchasing for warehouse and fabrication.
- Greet on-site visitors and direct them to the correct company personnel.
- Answer incoming calls and route to the correct department.
- Administer promotional literature for the office, as needed.
- Prepare and distribute company correspondences, as needed.
- Perform other related administrative duties as assigned.

**REQUIRED EDUCATION AND EXPERIENCE**
- High School Diploma or equivalent is required.
- Associate degree or equivalent is preferred.
- 2 to 4 years of administrative experience required.

**COMPETENCIES**
- Strong Microsoft Office knowledge.
- Excellent communication skills.
- Analytical skillset to assist in following instructions.
- Problem solving skills are a must.
- Can work independently or with a team.
- Strong time management skills.
- Fluency in English.

**TRAVEL REQUIREMENTS**
- None

**PHYSICAL DEMANDS**
- Prolonged periods of sitting, standing, laptop use, etc.
- Must be able to lift up to 15 lbs.

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**Join our 1,500+ specialists working across 10+ sectors in more than 50 countries**

The next stages of our recruitment process could include telephone, face-to-face, or virtual interview with the Hiring Manager and a member of our HR team

**What else do I need to know?**

Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.
- We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation._

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