Executive Assistant

2 weeks ago

Toronto, Canada RSM Full time

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The executive assistant will provide skilled and efficient support to an assigned group of RSM leaders.

The executive assistant, under mínimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed.

This position requires a high level of professionalism, confidentiality, and a sense of urgency.

**Essential Duties**:

- Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
- Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
- Submit expense reports in a timely manner.
- Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
- Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
- Routinely handle confidential correspondence.
- Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
- Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
- Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
- Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
- Share knowledge of firm systems, tools and industry knowledge when appropriate.
- Collaborate with other executive assistants, including identifying and establishing best practices.
- Provide training to others when appropriate.
- Perform other duties as assigned.

**Minimum Requirements**
- 3 years’ relevant experience in a related field or area
- Ability to interact with multiple levels of leadership
- Advanced Microsoft Office skills

**Preferred Requirements**
- Diploma or equivalent experience in related field
- Strong communication skills both written and verbal
- Effective organization and time management skills
- Strong attention to detail
- Ability to support and implement change
- Facilitate discussions with leaders
- Ability to manage at a macro level and identify when a refined approach is necessary
- This position is hybrid, the successful incumbent will need to be in office 3 days per week

Compensation Range: $55,500 - $78,000

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