Specialist, Communications and Events

**Work. Wonders.**

Travel Alberta is the destination management organization of the Government of Alberta. We promote Alberta as a desirable place to travel, live, work, play, invest and learn. If you're passionate about helping this incredible province prosper and want to be part of an award-winning organization with strong corporate values, energetic team members and a great culture, Travel Alberta is the destination for you. Our work directly and indirectly benefits our province, driving visitation and revenue, diversifying the economy, providing jobs, encouraging economic investment, and enhancing quality of life for Albertans and their communities by working with businesses throughout the province, we capitalize on Alberta's breathtaking landscapes and world-class hospitality to develop memorable experiences for visitors to enjoy, in all regions, year-round.

**Location -**Calgary

**Position Overview**

The Specialist, reporting to the Director of Stakeholder Relations and Communications, collaborates with Travel Alberta leaders and stakeholders to support the organization's objectives and manage multiple types of communications and corporate events. They engage key stakeholders, work collaboratively with Travel Alberta team members, government officials, and research and develop materials for various audiences, including Travel Alberta senior leadership, industry professionals, government officials, and Indigenous partners. The Specialist ensures all materials align with corporate brand guidelines and enhances Travel Alberta's brand and messaging and supports communication planning and strategies.

Additionally, the Specialist is skilled in writing for multiple audiences and creates presentations, plans, and strategies to ensure Senior Leadership and government officials, as required, are properly briefed and informed on key activities and issues impacting tourism. Facilitating stakeholder engagement, maintaining corporate reputation, and elevating team member engagement are also important responsibilities of the position. The Specialist also develops and implements strategic products, such as engagement plans for events, announcements, briefing notes, corporate reporting documentation, input into Government of Alberta, and internal project and change management products.

The Specialist also manages all logistics for corporate and senior leadership events, including agenda development, vendor selection, budget management, and event proposals. They source information and create presentation and briefing materials for Travel Alberta and department representatives as needed.

**Core Accountabilities & Responsibilities**

Communication, Strategy Development and Execution

Prepares corporate reports, briefing notes, and supporting documentation, including key messages and briefing notes for meetings and presentations.

Supports development and implementation of comprehensive communication plans to support organizational goals.

Ensure consistent messaging across all communication channels.

Researches, produces reports, correspondence, executive/board briefing notes, planning documentation, and responses to shareholder/stakeholder inquiries.

Working closely with the leadership team, develops and implements stakeholder engagement plans and communication plans to advance organizational goals.

Supports organizational departments with key messaging, briefing documentation, and communications advice when required.

**Event Planning and Management**

Manages all logístical needs and management of event site details by providing comprehensive plans, schedules, documentation, and communication across all involved departments.

Leads contract management of supplier services, including venues, catering, AV, and security/hosting services for each event.

Has a strong understanding of relevant technology to manage the technical aspects of both virtual and in-person events.

Develops and manages budgets, invoicing, and reporting on metrics of success.

Provides direction and input on the continuous improvement of the events delivered by measuring past successes, identifying best practices, and proposing new ideas to expand the event's potential.

**Stakeholder Engagement - Including Intergovernmental Relations and Industry Partners**

Identifies and builds relationships with key corporate stakeholders (tourism operators, industry associations, destination marketing organizations, Indigenous communities, governments, etc.).

Develops and maintains a strong understanding and cultural awareness of the nuances and practices when engaging with Indigenous Peoples and communities.

Engages with Destination Development Team, including Indigenous Relations team members, on the design, execution, and implementation of Travel Alberta's Indigenous relations engagement initiatives, programs, and activities in partnership with Indigenous Tourism Alberta.

Listens and thoughtfully incorporates stakeholder viewpoints into communi