Project Coordinator, Industry Services

BCIT’s **School of Construction and the Environment** is seeking a **temporary, full-time (1.0**FTE**) Project Coordinator, Industry Services**. This position provides the day-to-day coordination and support of projects for the Industry Services team. Tracks project milestones, ensures the organization and maintenance of project documentation, and provides scheduling support of project-related activities. The Project Coordinator will contribute to project planning, on-going meetings, and the coordination of project partnership engagements. Conducts related environmental scans and compiles findings. Coordinates and tracks the project progress, project spending and outcomes for reporting.

**Duties & Responsibilities**

**DUTIES**AND

**RESPONSIBILITIES**:

- Supports the Manager and/or designated Project Lead in coordinating the daily project operations, tracking and recording project milestones, timelines and supporting the preparation of documentation and materials. Coordinates the completion of project administrative activities to support meeting the set timelines.
- Organizes and maintains documentation related to the projects, including project files, contracts, budget information, memoranda of understanding (MOUs), and other key project documents.
- Supports partnership engagement through research and outreach of interested parties.
- Coordinates the meetings and the communications between interested parties, including project partners, industry partners, cross-national post-secondary institutions and training providers, government agencies and internal BCIT departments/teams.
- Acts as the first point of contact for the project-related general inquiries. Uses discretion to re-route specific questions to the respective team members as appropriate.
- Assists in the preparation and delivery of regular project updates and presentations to external and internal interested parties.
- Conducts environmental scans and research to gather insights and market information/trends related to the project.
- Gathers, compiles and summarizes information from meetings, research, and reports to help inform project actions, to support decisions in improving educational offerings or to identify new opportunities.
- Provides regular updates to the Manager and/or designated Project Lead on project activity progress, highlighting outcomes, challenges, conflicts and opportunities.
- Organizes and coordinates schedules for project-related activities, meetings and events, ensuring activities are aligned to their allocated budget, and there is the most efficient allocation/use of its resources.
- Coordinates logistics for project meetings, including room bookings, catering, agendas, meeting notes, and other meeting related activities.
- Collaborates with the Administrative Assistants to monitor financial tracking of the project, ensuring timely and accurate reporting on budgets and expenses.
- Supports the preparation and submission of monthly, quarterly and annual project reports by compiling and checking information before the Manager and/or Project Lead’s review and submission.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
- Undertakes other related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS**:
**Definition**:
The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

**Education**:

- Grade 12 plus completion of a post-secondary program of a minimum of two years in duration, including courses in business administration, project management, communications, or related areas.

**Experience**:

- Two years of general experience plus a minimum of four years’ practical experience in a similar position, preferably in a post-secondary environment.

**Software/Computer Application(s) and Expertise**:

- Demonstrated skills and knowledge of administration, reporting and Content Management Systems, such as Banner, Cognos, etc.

**Communication/Interpersonal Skills**:

- Demonstrates exceptional professionalism and accountability in all aspects of the role, consistently maintaining high standards of conduct and responsibility.
- Excellent written and oral communication skills.
- Demonstrated ability to work independently and on a team.
- Adept at leading consultative meetings with the ability to discern actionable items through conversations.
- Highly collaborative and team oriented.
- Ability to communicate effectively across a team of peers, project partners and proactively with the Manager.
- Client-focused approach, maintaining excellent customer service.
- Culturally sensitive and experienced with working underrepresented grou