Project Administrator

2 days ago

Oakville, Canada Independent Mechanical Supply Inc. Full time

Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors’ preferred distributor of plumbing, hydronics, and PVF products. We’re proud to have one of the largest product selections in the industry. Our customers love both our selection and working with our team.

Position Summary

The Project Quotations Administrator will work as a member of a team dedicated to profitably growing project business at Independent Mechanical Supply. Project business can come from multiple sources including, but not limited to, the following market segments:
1. Bid Specification;
2. P3;
3. Design Build;

**Responsibilities**:
Under the supervision of the Project Quotation’s Manager, the duties and responsibilities of the Project Quotations staff include, but are not limited to, the following:

- Work with Expeditor(s) to Expedite Project Department PO’s.
- Prepare progress reports for Sales Reps for outstanding projects and projects here complete
- Prepare shop drawings and operation/maintenance manuals
- Release orders for shipping
- Gather return goods approvals from vendors and arrange for material to be picked up at customer’s
- Assemble approval drawing and maintenance manual packages for outside sales representatives and customers in either hard copy (paper) format or electronically
- Misc. filing
- Other duties as assigned

Minimum Requirements
- Experience with and/or knowledge products sold by wholesale plumbing & heating distributors would be an asset.
- Demonstrated business acumen and the ability to manage multiple priorities in a deadline driven fast paced environment
- Demonstrated analytical, organizational and planning skills
- Experience suggesting and implementing changes to processes and procedure
- Presentation skills
- Desire to continually be educated in the requirements of the position
- Proficiency in Microsoft Outlook, Word, Excel, Access, Adobe Acrobat, Order Entry Software and Internet Information Gathering/Research
- Excellent Written and oral communication skills
- Established history of demonstrating the ability to pay attention to detail
- Customer centric. Obsessive about Providing Excellent Customer Service

IMS is a mid-sized company with a small-company feel. We’re professional, but relaxed, and strive to maintain an open work environment with an accessible senior leadership team. We also value giving our people opportunities to advance. If you’re interested in learning and growing, this is the place for you. Independent Mechanical Supply is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the hiring process.

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