Office Administrator

1 week ago

Oakville, Canada Spark Power Full time

**Office Administrator / Project Coordinator**

**Location**: Oakville

**Overview**:
The Office Administrator / Project Coordinator will oversee the operations of the branch of a company as an assistant to the manager. In this role, your duties will include monitoring the proper operation of the facility, handling the daily accounting duties, and performing various administrative functions.

**What will you do as an Office Administrator / Project Coordinator at Spark Power?**
- Assist Branch Manager and Project Managers in day-to-day Branch operations
- Perform accounting tasks including invoicing, accounts receivable, and accounts payable
- Coordinate budget, services, equipment, and commodities within company policies
- Manage suppliers to maintain quality of goods/services, timely delivery, and compliance to contracts
- Manage the purchase order process from start to completion following proper processes/procedures
- Collaborate closely with various departments, including but not limited to: Project Managers, Branch Managers, Sales, Accounts Payable, Accounts Payable, Operations, and Supply Chain
- Work directly with the Operations team on ensuring gross margins goals are met on work orders
- Assist colleagues whenever necessary and other duties as assigned

**Do you have the Spark? Here's what we're looking for**:

- At least 1 year experience in an office administration role. Experience with accounting functions is an asset
- Highly organized, keen attention to detail, able to multi-task, meet deadlines, and work independently
- Excellent written and verbal communication skills
- Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook Calendar)
- Adaptive, quick learner, exceptional organization and reporting skills
- Flexibility to take on other duties or tasks as needed
- Liaise with internal and external customers and suppliers professionally
- Highly accurate with strong numeracy skills
- Experience with inventory and purchasing is preferred
- Demonstrate problem solving skills and self-initiative
- Eager to help and support others in their work
- Willingness to work overtime as needed
- A Drivers license and transportation is required

**Spark Power Employee Benefits and Perks**:

- Diverse and exciting scope of work
- Continuous training and skills improvement including free training and tuition reimbursement programs
- Career advancement opportunities
- Excellent benefit package (medical, dental, vision, mental health counselling, employee discount programs, wellness spending account option)
- Your Birthday off
- RRSP program
- Employee Share Ownership Program
- Wellness Committee and Social Committee
- Fun and inclusive company culture

.and much more

**Who is Spark Power?**

We provide end-to-end electrical contracting, operations and maintenance services, and energy sustainability solutions to the industrial, commercial, utility, and renewable asset markets.

We have over 1300 employees across 38 offices across North America.

We have numerous exciting projects in commercial, industrial, and institutional sectors across Canada and the US.

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