Executive Assistant

At Birkenstock, our business is a reflection of our passion and commitment for our products, an
appreciation of their heritage and a genuine belief in their benefits. Through quality products that are
comfortable, unique and timeless, we deliver “Happiness & Satisfaction” while being respectful of the
world around us. In order to deliver on our mission, we need high quality people. We are looking for talented
people who share our values of accountability, responsiveness, excellence, teamwork, respect, integrity and
a positive attitude.

Job title: Executive Assistant/Office Manager

Reports to: President/General Manager Birkenstock Canada

Overview
Provide executive administrative support to the Birkenstock Canada President General Manager and act as
Office Manager. Some responsibilities include, but not limited to: Handling of Presidents day to day needs
in clerical/travel/meeting tasks, as well light HR duties related to office personnel. This role includes all
office integration/communications as it relates to facilities, contracts, and employee onboarding. Other
duties include handling incoming phone calls and other internal and external communications, greeting
clients and visitors, supporting the needs of staff, as well as managing files, updating paperwork and other
documents, and performing other general office upkeep, clerk duties and errands.

**Responsibilities**:

- Greeting clients and visitors
- Maintains all door keys to the office building, offices and filing cabinets
- Handles the ordering of gifts and gift baskets for various occasions
- Organize internal and external corporate meetings, events and presentations
- Assist with travel arrangements for non CAD visitors, associates and key managers of Birkenstock
- Canada- Maintains copies of all employees travel itineraries
- Maintain efficiency within the office by establishing the best policies, standards and procedures for
- the company- Handling incoming calls and other communications, internal and external
- Establish and maintain a system for safe keeping of contracts
- Manage filing system, documents, word processing and recording information as needed
- Performing general office clerk duties and errands
- Organize and maintain office common areas, keeping the interior neat and clean
- Maintaining office equipment and supply inventory

Birkenstock Canada Ltd. 240-9180 boulevard Leduc Brossard, Québec J4Y 0L1 Canada***
Tel:
+1 450-231-0640 +1 833-387-7420
- Coordinate and maintain GM/President calendar and assists in helping all Birkenstock Canada

staff in planning, organizing and scheduling
- Monitors the Master Calendar
- Assists other departments with various tasks including on-boarding new employees and also with
- the administration of separting employees- Oversees and communicates with the vendors for the office building i.e. janitors, HVAC, vending,
- etc.- Support senior management and colleagues day to day and on projects, as needed
- Perform any other duties relative to office management and supporting the Birkenstock Canada

business, as assigned

**Requirements**:

- Fluent in both French and English, written and spoken
- High school diploma or associate’s degree
- 2 years’ experience as an Office Manager/Assistant or in related field
- Proficiency in Outlook/Word/Excel and other office technology
- High degree of confidentiality
- Warm personality with strong communication and organizational skills
- Must be detail-oriented, efficient, professional and able to multi-task
- Ability to work well under limited supervision

“Executive Assistant/Office Manager”.

BIRKENSTOCK USA, LP IS AN EQUAL OPPORTUNITY EMPLOYER.

Birkenstock Canada Ltd. 240-9180 boulevard Leduc Brossard, Québec J4Y 0L1 Canada***
Tel:
+1 450-231-0640 +1 833-387-7420