Procurement & Ocean Freight Coordinator

We are a fast-growing, progressive company that prides itself on three core values —Trust. Quality. Value — staying true to our commitment to building Trust with clients and staff, delivering uncompromising Quality, and leveraging creativity to secure Value. As an employer, we strive to uphold a positive work culture and create an environment where employees have every opportunity for advancement and personal success.

**Roles & Responsibilities**

Ocean Freight Coordination:

- Source, evaluate, and negotiate rates with freight forwarders.
- Coordinate the shipment of goods to warehouses and jobsite locations via ocean freight, ensuring timely delivery and adherence to shipping schedules.
- Collaborate with internal stakeholders, including Sales, Operations, Procurement and Warehouse teams, to optimize freight transportation and distribution processes.
- Address any issues or delays in shipments, working closely with carriers and customs authorities to resolve problems promptly.

Customs Compliance & Risk Management:

- Ensure compliance with customs regulations and requirements for import/export activities, including tariff classifications, duties, taxes, and documentation.
- Coordinate the preparation and submission of customs clearance documents, including commercial invoices, packing lists, and certificates of origin.
- Stay updated on changes to customs laws and regulations in relevant countries and regions, advising internal teams on compliance matters.
- Identify and mitigate risks associated with ocean freight and customs clearance operations, such as supply chain disruptions, geopolitical events, and regulatory changes.
- Develop contingency plans and alternative strategies to minimize the impact of potential disruptions on business operations.

Procurement Management:

- Coordinate the procurement process from requisition to receipt, ensuring timely and accurate fulfillment of purchase orders.
- Collaborate with internal stakeholders, including project managers, engineers, and site supervisors, to understand project requirements and timelines.
- Maintain accurate records of procurement transactions, including purchase orders, contracts, and supplier communications.
- Monitor inventory levels of products, forecasting demand and replenishing stock as needed to support ongoing orders/projects.
- Identify and evaluate potential suppliers of goods, assessing their quality, reliability, and pricing.
- Other duties as assigned.

**Qualifications**
- Minimum of 2 years of experience in procurement, logistics, or supply chain management, with a focus on ocean freight and customs clearance.
- Proficiency in Microsoft Office Suite such as Excel, Word, Outlook.
- Ability to communicate effectively and work well in a team-based environment.
- Excellent attention to detail.
- Highly organized and process driven.
- Dedicated to the pursuit of continuous improvement.

**Assets**
- Additional consideration will be given to those having any of the following:

- Supply Chain Canada enrollment and or certification in SMT, SCMP or any other recognized procurement or logistics programs.
- Experience in the construction industry.
- Project Management/coordination experience.

**Benefits Package**

We believe in fostering a work environment that supports the well-being and financial security of our employees. As part of our commitment to your success and satisfaction, we offer a comprehensive benefits package designed to enhance both your professional and personal life.

Group Health Benefits: Our group health benefits package provides you and your eligible dependents with access to a wide range of medical, dental, and vision care services. We understand the importance of your health and are dedicated to supporting your well-being.Group RRSP with Employer Matching: Planning for your financial future is crucial, and we're here to help you build a secure retirement.
- Wellness Credits: To support your well-being, we provide wellness credits that you can use to invest in your physical and mental health to empower you on your wellness journey.
- Employee Share Ownership Plan (ESOP):

- As a valued member of our team, you have the opportunity to become a stakeholder in the company's success through our Employee Share Ownership Plan (ESOP).
- Profit Sharing Plan:

- Share in the success of our company through our profit-sharing plan, which provides you with a direct financial stake in the profitability and achievements of the organization.

**Other Information**
- This is a full-time position, 5 days per week, Monday to Friday 8:00 a.m. to 5:00 p.m. with the potential for some over time during the peak busy season.
- Flexibility to be a remote position in Canada within close proximity to one of our locations.
- Travel may be required.
- Wage will depend on qualifications.