Office Administrator

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Job Summary**:
**Key**
**Responsibilities**
- Answer and direct phone calls
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system and assist the office transition to digital.
- Update, maintain and adhere to office policies and procedures
- Work collaboratively to assist in AP, P-card and AR requests and inquiries
- Assist in AR requests and inquiries
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Supporting the billing and dispatch teams
- Receive mail and incoming shipments and arrange necessary shipping and mailing.
- Act as the point of contact for internal and external clients
- Liaise with head office support to handle requests and queries from managers
- Ensure all Ainsworth and client KPI’s are observed, met and/or exceeded
- Identify and suggest opportunities for process improvements and efficiencies within the department
- Act in a professional manner to reflect positively on Ainsworth.
- Perform other duties as assigned by Management

**Qualifications**
- High school diploma required with additional post-secondary education in a related area of study or equivalent is preferred
- 2 years of related Office Administrator experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Demonstrated ability to meet deadlines and prioritize a heavy workload.
- Proven systematic and organized approach to multi-tasking
- Demonstrates ability to work independently to complete assigned tasks with minimum supervision
- Ability to work under time constraints and adapt to change.
- Service and customer orientated - Actively looking to help people. Anticipates and works to understand and meet customer needs in a helpful way. Takes personal responsibility to correct customer’s problems. Corrects customer service problems promptly and non-defensively.
- Team Focus - Capable of building relationships at all levels within the organization and with customers. Contributes towards team goal by working co-operatively with others, also gets people’s input to decisions/plans, and promotes team spirit. Shares all relevant and useful information. Keeps people informed and up-to-date about the group process.
- Ability to communicate clearly and set expectations with internal and external personnel
- Ability to identify problems proactively and take action
- Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Ability to maintain composure under stressful situations.
- Active Listening - giving full attention to what other people are saying, taking time to clarify and understand the points being made, asking questions as appropriate.
- Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country **Join us. Make a difference.