Operations Coordinator

CANARAY | Specialists in Oral Radiology

**Job Description: Mississauga Admin Coordinator**

Canaray provides the GTA with standard-setting oral radiology services. Our rapidly growing and progressive organization is committed to being an innovative centre of excellence in the dental community. Our motto is simply “do the right thing.” We don’t have any quotas or salespeople. The only thing that matters is that we do our jobs to the best of our abilities.

As the Operations Admin Coordinator you will be responsible for coordinating between departments, analzying metrics, supporting Human Resources, managing projects and completing admin related tasks. This role is to aid in the coordination of departments, efficiency in administration, implementation of projects and fostering of company culture.

**Duties**
- Strategize an implementation plan for enhancing our Customer Service Department's efficiency
- Announce and celebrate staff anniversaries, birthdays, and maintain consistent communication within Canaray's internal chat system
- Maintain and optimize internal employee management systems
- Rebuild and improve our internal documentation system for enhanced accessibility and efficiency
- Create and review employee documentation program to ensure accuracy and compliance
- Facilitate communication between departments and provide managers with reliable support
- Play a key role in cultivating Company Culture by engaging with employees and recognizing exceptional staff performance
- Acquire cross-functional skills across the organization to support diverse business needs
- Monitor internal statistics, metrics, and organize workflows to address absences and maintain productivity levels
- Provide support in the administration of new and existing employees
- Assist management and Human Resources with the employee onboarding and offboarding process
- Ensure the upkeep of Radiation Manuals across all Canaray clinics
- Provide executive assistance to senior leadership, including
- Coordinating meetings, including scheduling, agenda preparation, and follow-up actions
- Handling confidential correspondence and sensitive information with discretion
- Assisting with special projects or initiatives as directed by senior leadership
- Managing and organizing executive filing systems, both physical and digital, to ensure easy access to important documents
- Coordinating and assisting with events, itineraries, and special projects
- Handling confidential information with discretion and maintaining confidentiality at all times
- Conducting research and compiling data for reports, presentations, or projects as directed by senior leadership

**Skills**:

- PMP Certification

2 years of administration / project management experience
- Extensive Customer Service experience
- Outstanding interpersonal relationship-building and employee coaching skills
- Excellent conflict management and leadership skills
- Strong problem-solving ability
- Eager to improve, and ability to work well in a fast-paced environment
- Excellent organizational skills

**Site**:

- Canaray BMO

**Position**:

- Full time

**Salary**:

- $28.00 hourly
- Benefits

Canaray is an equal-opportunity employer. We are dedicated to providing accommodations for applicants with disabilities during all parts of the hiring process. If selected for further proceedings, kindly notify us if any accommodations are needed.

**Job Types**: Full-time, Permanent

Pay: $28.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Licence/Certification:

- PMP Certification (required)

Work Location: In person