Administrative Coordinator

1 week ago

Edmonton, Canada Urbis Infill Homes Full time

**About Urbis Infill Homes**

Urbis has been building infill homes in Edmonton for over a decade, specializing in the creation of beautiful, high-quality homes that fit seamlessly into established neighborhoods while exceeding our clients' expectations. Urbis loves Edmonton and watching it grow and are intent on improving the city’s urban fabric one project at a time.

Are you someone who is eager to put your strengths in administration to use in a dynamic and adaptable team environment? Are you motivated by the idea of working in a company where it values teamwork, accountability, high standards, dedication and enjoying the journey? Urbis Infill Homes, a family owned and operated homebuilding company located in Edmonton, is seeking a part-time Administrative Coordinator to join our team

The responsibilities of this position will include the following:
**Front Desk and Reception**
- Welcome clients at reception, assist with client needs and client meetings
- Answering phone calls, taking messages for staff
- Receiving courier deliveries, sending mail as needed
- Client Showmanship Coordination

**Administrative Support**
- Manage office supplies, office equipment, staff needs
- Coordination with IT Managed Services Provider
- Appointment scheduling with clients and team members
- Maintenance of licenses and subscriptions

**Team and Business Support**
- Monitoring of WCB and Certificate of Insurance status for trade partners
- Coordination of utilities, warranty, and insurance on builds
- Miscellaneous interdepartmental team support
- Assist with preparation of sales, build and design contracts
- Liaise with Social Media Coordinator and Digital Marketing Agency.
- Team Social Event Coordination
- Proficiency in Microsoft Office Suite
- Strong organizational and ability to handle and prioritize multiple tasks simultaneously
- Excellent communication skills, both written and verbal
- Ability to work independently as well as in a team environment
- Previous administration experience or experience in a customer service industry a plus

**Job Types**: Part-time, Permanent
Part-time hours: 25-30 per week

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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