Portfolio Administrative Assistant

2 days ago

Vancouver, Canada BGIS Full time

**KEY DUTIES & RESPONSIBILITIES**
- Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
- Support the portfolio with communication requirements, utilizing BGIS corporate communications resources & standards
- Coordinate portfolio management meetings with the TA & other stakeholders as requested
- Organize monthly operations & project update meetings
- Assist Custodians in meeting evolving, unique-to-government information, communication & audit requirements related to service delivery
- Organize semi-annual executive management meetings & other management & team meetings, as requested
- Coordinate corporate initiatives throughout the portfolio including sustainability & environmental initiatives
- Attend & prepare minutes of meetings (monthly PWGSC meetings, semi-annual team building sessions)
- Support joint communication strategies as requested in both English & French
- Maintain the Government-Furnished Equipment (GFE) inventory

**KNOWLEDGE & SKILLS**
- High school diploma plus a specialized technical or business course
- Requires three (3) to five (5) years of administrative experience
- Excellent computer skills, proficient with MS Office
- Self-motivated
- Ability to work independently with little or no supervision
- Excellent interpersonal skills
- Problem solving skills
- Effective leadership skills - may have personnel to manage
- Strong time management skills and organizational skills
- Strong written and verbal communication skills
- Strong customer focus

**Licenses and/or Professional Accreditation**
- None Required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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