Office Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: Experience an asset
- **Work setting**:
- Willing to relocate
- ** Tasks**:
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- ** Computer and technology knowledge**:
- MS Outlook
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- ** Area of specialization**:
- Correspondence
- Reports and records
- Invoices
- ** Transportation/travel information**:
- Willing to travel regularly
- ** Work conditions and physical capabilities**:
- Ability to work independently
- Work under pressure
- Attention to detail
- ** Personal suitability**:
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Accountability
- ** Support for newcomers and refugees**:
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- ** Support for youths**:
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- ** Support for Indigenous people**:
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- **Support for mature workers**:
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers mentorship, coaching and/or networking opportunities for mature workers
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