Facilities Administrator

FACILITIES ADMINISTRATOR

Reference #: 2025-14

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Title

Facilities Administrator

Department/Section

Corporate Services

Employment Status

Permanent Full Time

Targeted Salary Range

$44,325.75-$52,636.08

Work Mode

On-Site

Location

5310 Explorer Drive, Mississauga
- Hours of Work

Monday - Friday 8:30 am - 4:30 pm

Posting Open Date

January 28, 2025

Posting Close Date

February 4, 2025

Uplifting Your Career at Ornge

The Facilities Administrator at Ornge will play a key role in providing front desk services and overseeing parcel shipping and receiving operating at our head office. This position is responsible for ensuring efficient customer service through effective communication and logistics with both internal teams’ external partners. Additionally, the Facilities Administrator will support the Facilities Department with a variety of administrative tasks, including managing documentation, tracking financials, assisting with budgeting handling procurement, and coordinating with vendors - all while ensuring smooth operations and adherence to compliance standards.

Key Accountabilities:

- Answers and screens all incoming calls, dealing with inquiries and ensuring that all calls are handled professionally and in a timely manner.
- Manages the front reception area including couriers, mails, and all walk-in traffic.
- Meets and greets visitors and ensure that they sign in and out.
- Coordinates with EAs and Support Staff for meeting set up.
- Assists with distribution of business cards, ID cards, access fobs, and uniforms.
- Administration of invoicing and SAP procurement for the Facilities department.
- Updates and maintains policies, procedures, and programming documentation for the Facilities Department.
- Shared oversight with day-to-day activities at head office of contractors, suppliers, and service vendors within the facilities department.
- Other duties as assigned.

Qualifications:

- High school diploma.
- 1-2 years of experience.
- College diploma in Office Administration is preferred.
- Experience working with the public, customer service, and/or front-facing reception is preferred.

Total Rewards:

- Comprehensive Health, Dental and Vision Benefit Plan.
- 24/7 Employee and Family Assistance Program.
- Premium Defined Benefits Pension Plan Automatic Enrollment.
- Three Paid Personal Days (Pro-Rated for Year 1).
- Accrued vacation time starting at three weeks per year.
- PERKS Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more

At Ornge, we are:

- Community connectors.
- Equity in healthcare.
- Strong in our convictions.
- Proud of the services we provide.
- Uplifting in our mission, values, and services.

You can expect us to be:

- Competitive in pay, benefits, vacation time and more.
- Promoters of diversity.
- Champions of inclusivity and accessibility.
- Committed to your career advancement.
- A tight-knit, supportive culture.

A bit about you:

- You are driven by our collective desire to make a difference.
- Excited by problem solving and excels at in-the-moment decision making.
- Teamwork has always been where you thrive.
- You are ready to put your skills into action in a fast-paced environment.

What’s next:

- All resumes are reviewed by our team and only those under consideration will be contacted.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? **Join us**.

**Ornge. Lives uplifted.