Facilities Coordinator

1 week ago

Mississauga, Ontario, Canada Fuze HR Solutions Full time $45,000 - $60,000 per year

Facilities Associate, Coordinator

Mississauga.

Term: 12 months contract, renewable or contract to permanent

Summary:

The Facilities Associate supports essential facility operations, vendor management, and administrative functions. This role focuses on maintaining strong tenant-landlord and vendor relationships, ensuring project delivery and safety compliance, overseeing facility projects, conducting building inspections, and managing attendance databases and reports. The Associate also contributes to workplace experience initiatives (e.g., Transportation and Site Strategy) and provides backup support for onsite events and hospitality services.

Required Skills & Experience:

  • Organization: Strong ability to manage multiple priorities, track deliverables, and maintain proper documentation. Detail-oriented with a focus on quality and compliance.
  • Project Management: Capable of supporting and executing departmental projects, managing timelines, and ensuring stakeholder accountability.
  • Vendor Relations: Skilled at maintaining productive vendor relationships, ensuring compliance, and addressing issues collaboratively.
  • Communication: Clear, professional communicator with strong listening, influencing, and problem-solving skills. Comfortable giving and receiving feedback.
  • Teamwork & Collaboration: Works effectively in a team environment with a service-oriented, positive attitude aligned with company culture.
  • Technical Skills: Proficient in Google Workspace (gSuite); experience with spreadsheets, data analytics, or AI tools is an asset.

Key Responsibilities:

  • 50% Vendor Relations & Compliance:
  • Manage relationships with key vendors and landlords, ensuring compliance with contracts, safety standards, and service expectations. Track budgets, projects, and action items.
  • 25% Project Support:
  • Assist in planning and executing facility and workplace projects, maintaining documentation, schedules, and preventative maintenance plans.
  • 15% Team Collaboration & Backup:
  • Support departmental initiatives, coworking space utilization, and hospitality services; back up team members for meetings, events, and onboarding.
  • 10% Administrative Tasks:
  • Maintain attendance databases, generate reports, manage building access systems, and support procurement and SOP updates.

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