Facilities Administrator

2 weeks ago

Mississauga, Canada Actualisation Full time

**JOB DESCRIPTION - FACILITIES ADMINISTRATOR**

**This is a contract position for 12 months,** **with a strong possibility of renewal or permanent employment**

**Pay Rate: $**22 to $30 based on Experience.

**Job Title **Facilities Administrator

**Functional Responsibility **Administration

**Location ** GOTTARDO CRT, Mississauga

**Staff reporting to position **None

**Job Purpose**:
The main purpose of the job is to support and assist the HRBP and other Managers

at our client with Health & Safety, Administrative tasks, policies & procedures, and other tasks as assigned.

**Specific Duties**:

- Responsible for ensuring that all process and procedures appertaining to general office practices are always adhered to in line with company directives and client needs.
- Maintain confidentiality in all aspects of client and staff information.
- Initiate open communication to help support Great Place to Work (GPTW) and build on relationships with staff, clients, suppliers, and visitors
- Complete and submit HR reports as required, such as Headcount, Turnover, Absenteeism and more
- Gather all documentation, such as expenses, receipts, or discrepancies, for the payroll of all permanent employees.
- Supervising cleaning crews and maintenance workers.
- Documenting processes and maintaining records.
- Monitoring budget spending.
- Prepare monthly reports (such as occupancy status, turnover, headcount, etc.) to management.
- Report deficiencies and recommend areas for improvement to management.
- Maintain employee files, training matrices, and certification documents.
- Attend team meetings and produce subsequent meeting minutes with actions
- Where applicable, meet & greet including organising appropriate hospitality

**Health & Safety**
- Ensure the Company is always in full compliance with the legal duties regarding health, safety, and welfare matters.
- Create and provide monthly training sessions to all employees (obtain signature of all attendees).
- Prepare for emergencies by assisting management to develop and evaluate plans and other Safety Action Plans.
- Direct and manage any facilities emergencies if any (ex. COVID).
- Promoting safety within the building.
- Inspect entire building as part of the Health & Safety requirements.
- Conduct Joint Health & Safety Committee meetings and maintain meeting minutes which must be posted at the worksite.
- Complete and submit, or have completed and submitted on your behalf, An Accident Report Form and/or WSIB Forms.
- Co-operate fully and promptly with any accident investigation carried out by the Company.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $22.00-$30.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- do you have license/certification related might help you to do this job?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- facilities administrator: 1 year (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

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