Administrative Assistant

2 weeks ago

Vancouver, Canada Claren Academy Full time

**Career Opportunity - Administrative Assistant**

Claren Academy is an independent elementary school. Founded with a focus on the future, we give our students strong academic foundations and the tools to be creative, competent, and happy in their changing world.

Claren Academy is seeking an **Administrative Assistant** to join our growing, dynamic school located in the heart of Yaletown.

This role is ideal for someone who is flexible and thrives in taking on a variety of work.

**Job Responsibilities include, but are not limited to**:
**Office Administration**
- Works on a variety of projects, as requested
- Maintains a filing system for all documents
- Coordinates communication and requirements with building maintenance
- Organizes and coordinates staff events
- Proactively updates our website
- Coordinates and formats newsletters
- Administrator for the Blackbaud database
- Ensures confidentiality and accuracy of student administrative records
- Ensures all of our permits and insurance are up to date
- Orders supplies
- Coordinates couriers and deliveries
- Other duties, as required.

**Accounting Support**
- Assists with AP & AR data entry and follow up
- Creates invoices, accepts payments, records payments, manages PAD and EFT for tuition
- Downloads bank statements
- Assists with audits
- Records donations

**Executive Assistance**
- Provides administrative support for the Executive Director and Principal
- Organizes and coordinates meetings
- Records and summarizes Board meeting minutes (one evening per month)

**HR Administration**
- Assists with the onboarding and offboarding of new employees
- Provides assistance and coordination in the recruitment of new employees
- Coordinates the administration of our employee benefits plan

**Required Skills & Experience**
- Post-secondary education in administration or the equivalent education and work experience
- 5+ years of administrative experience
- Technically savvy; strong word, excel, PowerPoint QuickBooks online, and internet search capabilities
- A strong communicator verbally and written
- Strong ability to work remotely in a dynamic work environment that requires flexibility, multitasking and prioritizing
- A quick learner with the ability to identify new ways of doing things more efficiently and effectively
- A strong self-starter work ethic/attitude

**What We Offer**
- Competitive salary
- Generous benefits package
- Generous vacation time and 4 weeks of unpaid leave in the summertime
- Tuition discount for children of staff
- Professional development opportunities
- Supportive and collaborative working environment (fellow staff, administration, and board)

**How to Apply**

We would like to thank all applicants who apply. Only those selected for an interview will be contacted.
- All qualified applicants will receive consideration for employment without regard to race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age._

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 5 years (required)
- Accounting - AR/AP: 2 years (preferred)
- Executive Assistance: 2 years (preferred)

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