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Office Administrator

2 weeks ago

Sidney, Canada De Havilland Full time

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 1,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world-wide.
Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.
Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.
Duties & Responsibilities
- Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.)
- Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence
- Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary
- Support the development of status reports, presentations, and other documentation
- Work in collaboration with the Health and Safety/Human Resource and Operations teams on projects and initiatives, supporting projects and other initiatives
- Support teams with follow up and/or corrective actions related to Health and Safety and/or other operational departments
- Organize and perform general administrative duties
- Participate as an active member of the Joint Occupational Health and Safety Committee (JOHSC)
- Maintain current safety documentation to ensure alignment with document control requirements
- Coordinate and manage meetings, conferences, and other organizational engagements
- Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors
- Prepare agendas and meeting minutes
- Support brand marketing with DHC merchandise program including inventory management, order processing and shipment logistics
- Assist with administrative tasks for brand marketing including invoice tracking, file management, and clerical tasks associated with event planning
- Perform other administrative or office duties, or projects as required or as assigned

**Education and Professional Qualifications**:

- Bachelor’s Degree in Business Administration, Communications, or another related field is preferred
- A certificate in Health and Safety or Human Resources is an asset

**Experience**:

- 3+ years or equivalent experience in an (office) assistant role, preferably in a Health & Safety and/or Human Resources team
- Experience with international travel and/or event planning considered and asset
- Experience in preparing documents, reports, and spreadsheets

**Skills**:

- Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)
- Accurate and strong data entry and data analysis skills specific to digital platforms (HRIS and Safety Systems)
- Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly
- Strong ethics and the ability to provide a high degree of confidentiality
- Able to work with mínimal supervision/independently and collaboratively
- Problem solver
- Excellent organizational, written, and verbal communication skills with a strong attention to detail
- Willingness and capacity to learn and advance within the Health, Safety and Human Resources team
- Ability to work flexible hours including evenings and weekends when required

At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence. As such, it is expected that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals. Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.
At De Havilland Canada, we aim to be inclusive and div