Administrative Assistant

6 days ago

Abbotsford, Canada Sprott Shaw College Full time

_**Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges**_
- Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented. _
- Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus. _

**Responsibilities**
- Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
- Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
- Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
- Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
- Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
- Provide the Director with the names of students who have excessive absenteeism
- Print and distribute monthly interim transcripts every four weeks for each student
- Process diplomas, certificates, and final transcripts
- Read and follow all procedures and policies and become aware of updated procedures
- Participate in graduation functions
- Attend faculty meetings and in-service training sessions
- May act as an instructional assistant in smaller campuses

**Qualifications and Education**
- Post Secondary Education preferred
- Minimum two (2) years of related working experience required

**Skills & Competencies**
- Knowledge of MS Office and/or database systems
- Excellent communication
- Interpersonal skills
- Teamwork
- Accountability
- Planning and Organizing
- Problem Solving
- Time Management
- **What We Offer**_
- _Reimbursement of practicing license or professional association membership fees_
- _Education and training allowance_
- _Tuition discount for spouse and children_
- _Comprehensive extended health benefits_
- _Disability and life insurance_
- _Employee and Family Assistance Program_
- _Work-life balance_

lp
- **Commitment to Equity, Diversity & Inclusion**_

**Job Types**: Full-time, Permanent

Pay: $35,100.00-$39,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Work Location: In person

  • Administrative Assistant

    8 minutes ago

    Abbotsford, British Columbia, Canada Su Casa Design Full time

    Company DescriptionSu Casa Design is an award-winning residential design firm based in Abbotsford, BC, near Vancouver. Renowned for creating luxurious, functional, and inspiring modern home designs, the company has delivered stunning dream homes across Canada and the United States. Su Casa Design specializes in full-service boutique solutions, integrating...

  • Administrative Assistant

    6 days ago

    Abbotsford, Canada Initial Security Full time

    We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. **Responsibilities**: - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of...

  • Administrative Assistant

    3 days ago

    Abbotsford, Canada Payless Repairs Ltd Full time

    Payless Repairs Ltd are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth. **Job...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Matrix Labour Leasing Ltd. Full time

    **About the Job** Matrix is hiring Administrative Assistants for an exciting project with our client in the Lower Mainland of Bc (Abbotsford). Administrative Assistants are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work. **Responsibilities**: - Follows established...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Initial Security Full time

    We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. **Responsibilities**: - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    3 days ago

    Abbotsford, Canada Maan Farms Full time

    **Maan Farms Market and Estate Winery**is a destination for agritourism, events, local berries and wine, and a place for people to gather and make magical memories. We are seeking an experienced **Administrative Assistant** to join our growing team as we move into our open season. **Key Responsibilities**: - Conduct competitor analysis to ensure...

  • Administration Assistant

    6 days ago

    Abbotsford, Canada Trans Mountain Full time

    Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state. **Our Core Values** Trans Mountain’s core values - Safety,...

  • Administrative Assistant

    5 days ago

    Abbotsford, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    3 days ago

    Abbotsford, Canada Vancouver Career College Full time

    **Why us** Vancouver Career College (VaCC) is a leading private institution in British Columbia, known for its practical, hands-on learning approach, VaCC ensures students gain the skills needed for today's job market. The college's experienced instructors bring real-world expertise to the classroom, enhancing the learning experience. VaCC provides robust...