Office Manager

1 week ago

Halifax, Canada Amazing Space Interiors Full time

**Office Manager**

Location: Halifax, Nova Scotia, Canada

**Salary**: $55,000 annually (to be negotiated)

Job type: Full-time

Schedule: Monday to Friday - 40 hours/week

**Minimum Qualifications**:

- Computer and technology knowledge: MS Word, Microsoft Office, MS Excel
- Education: Bachelor’s Degree
- Work Experience: 5 years
- Basic understanding of Canadian working culture or practice would be an asset

Languages: English and Vietnamese (to communicate with Vietnamese stakeholders)

Benefits: Wellness program

Start date: January 6th, 2025

Vacancies: 1

Job duties:

- Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
- Carry out administrative activities associated with admissions to post-secondary educational institutions
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Conduct analyses and oversee administrative operations related to budgeting, contracting project planning, and management processes
- Assist in the preparation of the operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals, and correspondence
- May supervise records management technicians and related staff
- Organising meetings and events, conferences
- Customer service: dealing with correspondence, complaints, and queries
- Administrative work
- Implementing and maintaining procedures/office administrative systems
- Training new employees and interns
- Support other staff in the office with paperwork.
- Booking services for staff trips, events, conferences of office, and others (CMEs, KOL meetings, )
- Ordering or buying stationery, IT equipment, annual health checkups, staff health insurance, and MKT scheme gimmicks.
- Processing invoices and managing office budgets.
- Dealing with correspondence, complaints, and queries

Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail

Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Flexibility
- Judgement
- Organized
- Team player
- Canadian citizens and permanent or temporary residents of Canada.
- **Cover letter**
- **Resume**

**Only qualified applicants will be shortlisted and invited for interview.**

Pay: From $55,000.00 per year

**Benefits**:

- Wellness program

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Office management: 5 years (preferred)
- Administrative: 5 years (preferred)

**Language**:

- Vietnamese (preferred)

Work Location: In person

Application deadline: 2024-11-05
Expected start date: 2025-01-06

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