Office Manager

For more than thirty years, Avondale Construction Limited has been firmly established as one of the most reputable and reliable general contractors in Atlantic Canada, with offices in Halifax, Moncton, and Saint John.

The Avondale Halifax Office is in search of an efficient and well-around Office Manager to join our fast-growing team. Reporting to Chief Financial Officer, the successful candidate is an energetic professional who is experienced in handling a wide range of administrative duties and team support tasks. Able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting a diverse and dynamic team. The ability to multitask and effectively communicate with team members is essential in this position.

Core Responsibilities and Duties

• Provide executive support to the President/CEO and other executives
• Work with the management team to create and maintain office policies
• Manage all administrative matters for Halifax office
• Provide support to the Project Team (such as permit payment or ordering safety supplies) as needed
• Design and implement filing systems and make sure the system is well maintained and current
• Ensure security, integrity, and confidentiality of company data
• Streamline internal office operations and procedures
• Assist with on-boarding and off-boarding tasks for employees
• Coordinate with external IT Firm on all office IT related matters
• Maintain general office related contracts with service providers (such as building maintenance, office supplies, courier, shredding, hotels, etc.)
• Support the Accounting team with certain administrative tasks
• Order and maintain office supplies (such as computer equipment, cell phones, office materials, uniforms, safety equipment, etc.)
• Fleet Management (vehicle list and drivers, gas card, vehicle registration or renewal, repair request and invoice reviewing)
• Answer the main office line and transfer phone calls or answer inquiries
• Organize and attend office meetings as required
• Chair and plan office social events
• Maintain a safe, secure, and pleasant work environment

Qualifications and skills

• College diploma in Business Administration, or related discipline
• Equivalent work experience will be considered as well
• Minimum two years' related experience
• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent communication and interpersonal skills
• Strong organizational and planning skills
• Capable of managing all records with accuracy and confidentiality
• Self-motivated and self-directed with minimum supervision
• Ability to work closely with other team members
• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)

Job Type: Full-time and Permanent

Compensation: Salary based on experience and skills, plus benefits

Benefits:

• Immediate inclusion in the Company's group benefits plan upon hiring.
• Immediate inclusion in the Company's Group RRSP plan upon hiring.
• Extended Health Care and Vision Care group benefits
• Employee assistance program
• Work and life balance with paid vacation and sick leave
• On-site parking

Job Types: Full-time, Permanent

Pay: $45,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you able to start within a few weeks after a job offer is awarded?

Education:

• DCS / DEC (required)

Experience:

• Office management: 2 years (required)

Language:

• English (required)

Licence/Certification:

• Work Permit in Canada (required)

Work Location: In person