Administrative Assistant

About improvingit

improvingit is part of the Culture Core Group—a group of companies, including Crafty Penguins and TopLeft, that operates under a shared vision and values. Founded with a commitment to building a vibrant, inclusive, and collaborative workplace, Culture Core Group is where great culture meets best business practices. Our CEO, Wim Kerkhoff, envisioned a company free from bureaucracy and toxicity, where people enjoy their work and feel empowered to make a difference.

Today, we have a diverse team of 50+ employees and contractors spread across Canada (and beyond).

About the Role

We’re seeking a highly organized and adaptable **Administrative Assistant** to support the top executive in our Growth team. In this fast-paced role, you’ll take initiative, keep things running smoothly behind the scenes, and free up our sales leaders to focus on driving growth.

You’ll be deeply involved in the day-to-day operations of the Growth team—attending sales and client meetings (often via video calls for much of your day), managing schedules, updating our CRM, preparing presentations, coordinating client events, and using AI transcriptions to create post-sales summaries and follow-ups.

Along the way, you’ll gain valuable insight into sales strategy, client relationships, and emerging technologies, making this an excellent opportunity role for someone eager to learn and grow in the sales and marketing field.

**Key Responsibilities**
- Provide comprehensive administrative support to the Growth team executive, including preparing quotes, drafting correspondence, and creating presentations.
- Attend sales and client meetings, both in person and via video calls, to capture notes, follow up on action items, and support post-sales activities.
- Manage the Growth team’s calendar, schedule meetings and calls, and coordinate travel or event logistics.
- Maintain and update the CRM with accurate client and prospect information.
- Respond to incoming sales inquiries and coordinate discovery calls.
- Assist with organizing webinars and in-person events.
- Use AI tools to generate meeting summaries and assist with follow-up tasks.
- Perform general administrative duties as needed to ensure the Growth team’s efficiency.

About You
- **Experience**: Minimum 2 years of administrative support in a fast-paced environment, preferably supporting a sales leader or team.
- **Communication Skills**: Excellent verbal and written communication abilities. Fluency in English.
- **Technical Skills**: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools; Quoting software and CRM experience an asset.
- **Industry Knowledge**: Experience in a tech or sales environment is a bonus.
- **Organization**: Highly organized with exceptional attention to detail.
- **Self-Starter**: Able to work independently, take direction well, and manage multiple priorities.
- **Transportation**: Reliable vehicle and a valid BC driver’s license.
- **Values Fit**: Build Trust, Better Today Than Yesterday, Lean into Challenges, Look at the Bigger Picture.

What we Offer
- Great People & Healthy Culture
- Flexible Work Hours
- Work/Life Balance
- Competitive Salary
- Comprehensive Benefits
- RRSP Matching
- Vacation Time + Banked Time
- Advancement Opportunities
- Hybrid Role (in-person for sales/ marketing events and onsite meetings)

**Inclusiveness is important to us**

We take pride in being a one-of-a-kind technology company that values relationships and people at every level - employees, clients, vendors and our community. Whether it be age, gender, race, culture or thought - we enjoy diversity and we welcome it

Our mission is to help people do meaningful work by getting the right people in the right seats - helping people achieve their Highest And Best Use (HABU©). Our growing team of 31 offers expertise in Network Support, Linux Consulting, and Application Development.

If you're seeking an awesome opportunity to do great work, learn new things, make a difference, and grow, we invite you to apply. Upload your cover letter and resume that includes a link to your LinkedIn profile and the word **_Fanta._**

**_ **IMPORTANT_