Administrative Assistant

**Executive Assistant to the Principal of Guide Engineering Ltd.**

**Location**: Chilliwack, BC
**Employment Type**: Full-time
**Start Date**: Immediate

**About Us**
Guide Engineering Ltd. is a leading civil engineering firm serving Fraser Valley communities with innovative, community-centered engineering solutions. We are recognized for our exceptional client service and commitment to quality, working closely with government bodies, private developers, and First Nation communities. We’re looking for a skilled and versatile Executive Assistant with experience in HR and Accounts Receivable to support our growth, enhance our operations, and contribute to our mission.

**Position Summary**
The Executive Assistant will be a key player in our team, providing executive support to the principal while also taking on responsibilities in human resources and accounts receivable. This is an ideal role for a highly organized individual with a background in HR and financial administration who thrives in a dynamic, fast-paced environment. You’ll work closely with our team to ensure seamless daily operations and efficient client interactions.

**Key Responsibilities**
- **Executive Support**:

- Manage the principal’s schedule, communications, and travel to maximize productivity.
- Draft, edit, and organize documents, presentations, and reports.
- **Human Resources Support**:

- Oversee employee onboarding and maintain personnel records.
- Support employee engagement initiatives and help manage staff development programs, including training and performance reviews.
- Ensure adherence to company policies and provide administrative support on HR matters.
- **Accounts Receivable**:

- Manage invoicing, follow up on outstanding payments, and maintain accurate records of client accounts.
- Assist with financial reporting and support the accounting team with monthly and quarterly reconciliations.
- Respond to client inquiries regarding payments and account status, providing exceptional service and professionalism.
- **Communication Management**:

- Serve as a point of contact between clients, vendors, and the internal team.
- **Office Administration**:

- Oversee daily office operations, manage inventory, and coordinate with vendors as needed.
- Organize internal meetings, training sessions, and company events to foster team collaboration and engagement.

**Key Qualifications**
- **Experience**: Minimum of 3 years in an executive or administrative support role, with demonstrated experience in HR and accounts receivable.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with experience in accounting software and HR management systems preferred.
- **Interpersonal Skills**: Strong communicator with a client-focused attitude and the ability to maintain confidentiality.
- **Organizational Abilities**: Exceptionally organized, with strong attention to detail and the ability to prioritize tasks.
- **Problem-Solver**: Proactive, solutions-focused approach with the ability to anticipate needs and manage multiple responsibilities effectively.

**What We Offer**
- **Compensation**: Competitive salary and benefits package.
- **Work-Life Balance**: Flexible work environment, including options for accruing banked time or overtime.
- **Professional Growth**: Opportunities for continued learning through in-house training, technical seminars, and professional development.
- **Supportive Team**: Join a collaborative, innovative team dedicated to sustainable, community-centered engineering solutions.

**How to Apply**

**Job Types**: Full-time, Part-time, Permanent

Pay: $40,939.91-$82,420.23 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Chilliwack, BC V2P 6Z6: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person