Document Control/project Assistant

2 weeks ago

Nanaimo, Canada F&M Installations Ltd. Full time

**COMPANY OVERVIEW**

Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and distribution projects. We are proud to consider ourselves to be a leading industrial utility service provider within Western Canada, executing projects in British Columbia, Yukon Territory, Alberta, and Manitoba. Based in Nanaimo, the Company has been family-owned and operated for over 35 years and offers a caring and collaborative work culture. A sense of adventure, pride and fulfillment is built into every career at the FMI Group.

**Why Work for FMI?**
- Positive & friendly working environment
- Work-life Balance
- Network of Support
- Opportunities for advancement;
- Dental, Vision, Employee Assistance program & Extended health benefits
- Employee recognition programs and events.

**THE OPPORTUNITY**

We are looking for a resourceful individual who has great attention to detail and is interested in being a supportive team member with a quickly-growing Company. Document Control is responsible for providing administrative support to the Project Manager(s) to create, submit, file, and organize all project documentation and other related drawings, records, reports, meeting minutes, and correspondence. This role will keep the project organized by providing follow-up, client correspondence, and maintaining a flow of formal communication as required by the project.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

Assist with all administrative functions related to the project

Manage correspondence through Submittals, RFI’s, and Letters between FMI, Clients, and subcontractors, including keeping related logs up to date for status reporting

Filing and logging of project drawings

Ensure all documents are filed electronically and tracked in the correspondence log

Manage multiple priorities ensuring all administrative deadlines and paperwork submission is complete

Display effective and efficient communication with the Project Manager, Director of Project Management, Site personnel, Vendors, FMI Head Office Personnel, and the Client

Speak confidently and knowledgeably on the on the status of the project administration

Perform other miscellaneous job-related duties as assigned

Keep positive attitude in all aspect of the work environment

Manage multiple priorities, and being able to shift between priorities through-out the completion of tasks
- Post-secondary diploma or relevant experience.
- 3 years in a document control/administrative role.
- Knowledge of document management systems, including Aconex and SharePoint
- Able to manage multiple priorities.
- Able to keep calm and positive in stressful situations.
- Participation in a team environment
- Self motivated, and driven to improve processes and procedures
- Ability to navigate and administrate company and client databases

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Nanaimo, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Document Control: 3 years (preferred)

Work Location: One location

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