Administrative Assistant

**Schedule**
Monday - Friday 8:30am-4:30pm

**Education Level**
2 year Community College diploma in Office Administration/Management or related field

**Career Level**
Requires 4 years of relevant experience

The Michael G. DeGroote Initiative for Innovation in Healthcare and the newly established Marnix E. Heersink School of Biomedical Innovation and Entrepreneurship is seeking an experienced Administrative Assistant (III) to join our team.

Reporting to the Manager, Finance and Administration, the Administrative Assistant will play a pivotal role coordinating and supporting the executive team.

We are seeking an experienced and dynamic professional to join our team and contribute to the growth, efficiency, and continued success of our initiatives. The position requires exceptional organization, initiative, communication, problem-solving skills, knowledge working with an academic and clinical environment, resourcefulness, and experience in a fast-paced environment.

Duties include:

- Coordinate and support the executive team, including managing calendars and project support.
- Participate in developing and implementing projects, work methods, and procedures.
- Recommend procedural changes to improve operational efficiencies.
- Follow up on decisions made by the team, ensuring appropriate implementation.
- Resolve complex administrative issues, consulting documentation and liaising with relevant resource persons.
- Collect, analyze, and summarize information for decision-making processes.
- Develop time and resource estimates for activities and events.
- Monitor and reconcile accounts, and establish priorities for general office operations.
- Plan and coordinate events such as webinars, seminars, and workshops.
- Handle complex inquiries and provide specialized knowledge on policies and procedures.
- Screen visitors and calls, exercise discretion and judgment, and notify appropriate personnel.
- Complete financial forms, write various documents, and conduct database and literature searches.
- Coordinate calendars, resolve scheduling conflicts, and write formal notes and records.
- Format, edit, and proofread various documents.
- Monitor and order office supplies, source pricing information, and maintain filing systems.
- Handle sensitive material in accordance with established policies.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Mandate - FHS**

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

**Hybrid Work Language**

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.