Vie - International Logistics Coordinator

Req ID:495887

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The Site Transportation Coordinator/Leader/Manager manages the planning and execution of transportation & logistics flows for the Site:

- Document and maintain the Site transportation plan with routing guide covering all modes (road, express, oversize...) in collaboration with the Global Transportation team and its pillars (Overseas-TCTs, Regional-TCTs and Project Out-of-Gauge team)
- See to it that transportation requests and bookings are anticipated and planned in accordance with defined cut-off times
- Ensure material is prepared and ready on time for dispatch and that shipments status are up-to-date in the information system
- See to it that shipping documents are available (delivery notes, commercial invoice, certificate of origin, transport & customs documents ) remaining in constant contact with suppliers and customers
- Make sure Purchase orders are open in line with budgets and forecasts, and monitor the approval in due time of invoices for transportation services
- Solve problems concerning transportation, logistics systems, imports or exports, customs or customer issues; monitor non-conformities and non-compliance issues (emergency shipments, late cancellations, document issues ) and drive continuous improvement plans
- Monitor product import or export processes to ensure compliance with regulatory or legal requirements

The Site Transportation Coordinator/Leader/Manager leads the Site shipment/expediting department and deploy the Transportation strategy:

- Document requirements and specifications with regards to scope of services for Transportation Provider(s); actively participate in RFPs for transportation services and business awards in collaboration with Indirect Procurement
- Express requirements and specifications with regards to IS&T tools and development
- Participate in Suppliers Performance and Business reviews (monthly / quarterly per governance model)
- Be the escalation point for operational issues raised by Internal Customers and Global Transportation department
- Be the SPOC for Global TCTs and OOG teams with regards to process improvements or new projects :consolidate internal needs, arbitrate between priorities, liaise with Site stakeholders
- Play the role of ambassador for the Global Transportation team in Site; coordinate or deliver trainings to the Sites teams (logistics and shipping teams, material planning, procurement, engineering ) on transportation management strategy, regulations, international trade and Incoterms

The Site Transportation Coordinator/Leader/Manager supports the Global Transportation Performance management
- Implement and maintain standard KPIs
- Understand reporting needs and design reports that provide stakeholders with accurate measurements of their business drivers
- Ensure timely and accurate update of performance dashboard and reports
- Monitor cost performance vs Budget of the site; identify cost drivers, analyze deviations and propose action plans
- Contribute to continuous improvement
- Design and implement a visual management process regularly updated

The Site Transportation Coordinator/Leader/Manager drives consistency in process mapping, systems & data
- Drive process analysis for harmonization across Sites (APSYS)
- Maintain documentation of Transportation processes using Operational Excellence tools (VSM, SIPOC)
- Design robust data collection system (from AT systems and/ or external parties); maintain data repository of the site

The Site Transportation Coordinator/Leader/Manager facilitates the continuous improvement and transformation of the Transportation organization
- Analyze performance, identify opportunities for improvement and propose corrective actions or improvement plans
- Run network studies aimed at improving AT Transportation network, reducing Total Cost and Delivery lead-times
- Develop REX and sharing best practices
- Contribute with transportation cost models to Supply Chain TCO (Total Cost of Ownership) for end-to-end business cases and optimization of material flows

**_ For Rolling Stock sites_** requiring Overseas Project Out-of-Gauge transportation of carbodies, trains or trams

During Procurement phase:

- Support the OOG Central team to collect & document Transport Specifications for RFP
- Support the analysis and validation of technical offers from Transportation providers
- Support the OOG Central Team during technical clarifications meetings

During Project implementation and Execution phases:

- Manage or support (based on the RACI) the local transportation provider during proj