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Office Administrator
3 weeks ago
**Office Administrator**
**Corporate Services**
**Permanent, Full Time**
**Nisku, AB**
**WHO WE ARE**
Celebrating 60 years of People | Projects | Values around the world
Michels is an established energy and infrastructure organization with 25 years in Canada. We support Canada’s prosperous future by constructing safe, reliable infrastructure solutions to serve the public’s energy, water and wastewater, and transportation needs.
We care about doing what is best for our people, our customers, the communities in which we work and our country. We strive to provide our employees with meaningful and challenging work, and an engaging and collaborative environment.
Michels Canada headquarters is based in Nisku, Alberta, Canada.
DESCRIPTION
Michels Canada is hiring a front Office Administrator for our brand new location in Nisku, AB In this brand new position, we are looking for someone who takes customer service seriously In this role, the Office Administrator will be instrumental in supporting leaders and staff by providing top-notch office and administrative support to minimize disruptions to the level of service we offer our clients and our employees.
In addition to the new position, this role will be based out of the newest Michels Canada office, opening this fall This space is sure to impress anyone who walks through the door, and will be a very comfortable spot for the Office Administrator. We will need a warm, inviting, service-focused personality to be that first impression for all of our guests Could this be the opportunity that you have been waiting for?
RESPONSIBILITIES
- Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions
- Maintain a positive, empathetic and professional attitude toward internal and external customers, clients, and co-workers at all times
- Provide administrative support to the VP, Infrastructure & Power; assists with calendar management, scheduling meetings, assisting with correspondence, creating/editing presentations and meeting documentation etc.
- Provides a high level of client service excellence by greeting visitors, answering calls and inquiries. Ensures meeting rooms and boardrooms are well maintained and ready for use.
- Coordinate the repair & maintenance of the office appliances (including refrigerator, ovens, microwaves, etc.)
- Coordinate and assist with office set up for office employees.
- Ensure items in kitchen are stocked daily and inventory is maintained. I.e.. milk, drinks, coffee, tea, sugar, creamers & snack bars
- Order, shop for, put away and organize drink & snack bar inventory
- Organize and maintain the tidiness of the promotional stock room
- Coordinate and plans various types of events and functions including off-site meetings and events, including meeting room coordination, and booking. (Sourcing, planning meals, coordinating audiovisual, arranging payment etc.); Prepares for corporate lunches and coordinates monthly luncheons.
- Plan work functions or lunches as required (Sourcing, planning activities, planning meals, arranging payment, etc.) including monthly luncheons, monthly birthday celebrations, annual golf tournament, staff Christmas party, and other events as required
- Continually source new vendors and maintain contact with current vendors to ensure we are receiving best pricing available for products & services the office uses
- Coordinator travel bookings, arrangements, and modifications and/or cancellations for staff requiring travel for work (sourcing least expensive or time-sensitive flights, arranging payment, etc.); booking hotel rooms and car rentals when needed (sourcing, providing details, etc.); and car service bookings when the occasion arises
- Checking in with all staff to ensure they have what they need to fulfill their position in the company
- Other duties as assigned
**REQUIREMENTS**:
- Must possess a valid driver’s license and a clean drivers abstract.
- 3-5 years’ experience in an office coordination or office management capacity; experience in corporate construction environment is an asset.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Possess advanced computer skills, proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) & Adobe Acrobat
- Exceptional multi-tasking skills and the ability to proactively support requests from various staff and ensure follow up to completion
- Ability to effectively prioritize workflow, and maintain an organized work area
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
DESIRED SKILLS/QUALIFICATIONS
- Experience booking corporate travel reservations
EDUCATION
