Real Estate Administrative Assistant

2 days ago

Newmarket, Canada JILL Renshaw Real Estate Full time

Successful award winning Realtor with a growing team is looking for a part-time Administrative Assistant & Customer Care Coordinator
- Must have 1 **Full Year Experience Working in Real Estate** and be familiar with systems such as Stratus/Realm, Top Producer, Nexone, and CRM management programs.
- Thrive in a fast paced, ever changing environment
- Self-motivated and can work without supervision
- Responsible, dedicated work focus
- Extremely organized, detailed oriented and flexible
- Strong communication & written skills, customer service oriented.
- Technology Savvy - comfortable learning new things
- Have your own vehicle for errands.
- Live close to Newmarket

**About the Role**:

- Must have strong communication and organizational skills
- The role is to provide support to Sales Team
- Understanding on how to complete all Real Estate Related Documents
- Maintenance and weekly updating of Constant Contact,, Top Producer
- Communication with Clients including weekly reports & ongoing updates on sales/listings & purchases.
- Manage Print / Digital Campaigns

**Responsibilities and Duties**

**Responsibilities**:

- Work with reps and clients to deliver an awesome customer experience
- Prepare Agreement of Purchase and Sale, Listing Agreement and all paper work associated with any Listing & Purchase Transactions.
- Input Listings & Purchase Transaction paperwork into Nexone
- Update CRM Management Tools - Top Producer & Constant Contact.
- Prepare Templates in Constant Contact as required for Listings
- Research properties of interest for growing database
- Coordinate all trades needed for listings (i.e.: signage, photos, videos, consultants, home improvement trades, cleaners if necessary, etc)
- Organize and maintain listing files
- Update and Maintain client database regularly
- Run general errands and tasks like pick-ups and drop-offs, key exchanges, Post Office runs
- Tasks for Listing Property: Scheduling Photographers, Stager and other 3rd parties
- Retrieve feedback from showings
- Schedule Open Houses - Ads, Social Media Posting, Treb Posting
- Assist with open houses when needed (if licensed)

**Qualifications and Skills**
- Must have 1+ years in Real Estate Experience
- A though Understanding of TREB (will train the right individual)
- Ability to prepare a CMA (will train the right individual)
- Ability to follow up with Internet Leads and set up appointments for the Sales Representative
- Excellent client focused skill set
- High attention to details
- Proficient with Dropbox
- Valid Ontario Drivers Licence
- Personal vehicle is required

**Job Type**: Part-time, 10-15 hours per week. This position can work from home but office training will be required. Must be available for flexible work hours.

Location: Newmarket

**Job Types**: Part-time, Permanent
Part-time hours: 15-20 per week

**Salary**: $25.00-$30.00 per hour

Additional pay:

- Bonus pay

Schedule:

- Monday to Friday
- On call
- Weekend availability

COVID-19 considerations:
Customers & staff in the office are required to wear a mask, sanitize and provide proof of vaccination.

Application question(s):

- Would you be available to work some evening and weekends - from your home?

**Education**:

- Secondary School (preferred)

**Experience**:

- real estate administrative assistant: 1 year (required)

Licence/Certification:

- Real Estate License (preferred)

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